Best Time Tracking Software in 2026: 12 tools compared
This page helps you find the best time tracking software for your situation, whether you bill clients by the hour, pay hourly staff, manage remote contractors or just want to see where the week goes. We start with quick picks, then show a comparison table and a closer look at twelve tools, covering freelancers, agencies, shift-based businesses and large organizations.
Each tool was compared on timers and timesheets, billing and invoicing, project budgets, payroll connections, attendance features, ease of use and how openly the pricing is shown. The page also shows what each time tracker really costs per seat, so a low entry price does not hide the extras.
Top picks at a glance
- Best free plan
ClockifyClockify offers unlimited free tracking, with timesheets, kiosk clock-in and invoicing available, and paid plans start at $3.99 per seat per month billed annually.
$3.99 per seat/month billed annually (Basic) - Best for client billing
HarvestHarvest turns tracked time into invoices and includes expense tracking on every plan, which suits agencies and consultancies that bill by the hour.
$9/seat/month billed annually (Teams); Free plan $0 - Easiest for quick timers
Toggl TrackToggl Track focuses on quick real-time timers and clean reports, with billable rates, profitability reports and a free plan for up to 3 users.
$9 per user/month billed annually (Starter) - Best for remote teams and contractors
HubstaffHubstaff combines screenshots, activity levels and invoicing with global payments through Gusto, Deel, Wise and PayPal, which suits distributed teams.
$4.99/seat/mo (Starter, per G2 listing; not confirmed by the vendor) - Best for hourly shift teamsWhen I Work
When I Work pairs shift scheduling with a time clock, breaks and GPS or geofenced clock-in, starting at $2.50 per user per month.
$2.50 per user per month (Essentials) - Best for tracking inside project tools
EverhourEverhour tracks time inside Asana, Trello and Jira, and includes budgets and invoicing on its Team plan at one flat per-seat price.
$8.50 per seat per month, billed yearly
What is time tracking software?
Time tracking software records the hours people spend on projects, clients or tasks, using timers, manual entries, timesheets or attendance clocks. Day to day, staff start a timer or fill in a weekly timesheet, managers approve the hours, and the data flows into client invoices, payroll or project reports. Agencies and consultants use it to bill accurately, hourly businesses use it for attendance and pay, and remote teams use it to see workload. Core capabilities include timers, approvals, billable rates, budgets, reports and integrations with accounting or payroll tools.
Time Tracking Software compared
| Tool | Best for | Starting price | Free plan or trial |
|---|---|---|---|
| Clockify | Best free plan. | $3.99 per seat/month billed annually (Basic) | Free plan, Free trial |
| Harvest | Best for client billing. | $9/seat/month billed annually (Teams); Free plan $0 | Free plan, Free trial |
| Toggl Track | Easiest for quick timers. | $9 per user/month billed annually (Starter) | Free plan, Free trial |
| Hubstaff | Best for remote teams and contractors. | $4.99/seat/mo (Starter, per G2 listing; not confirmed by the vendor) | Free trial |
| When I Work | Best for hourly shift teams. | $2.50 per user per month (Essentials) | Free trial |
| Everhour | Best for tracking inside project tools. | $8.50 per seat per month, billed yearly | Free plan, Free trial |
 QuickBooks Time | Existing QuickBooks Online users syncing hours to payroll and accounting. | $20/mo base + $10/user/mo (Time Premium; list price) | Free trial |
 Replicon (Deltek Replicon) | Large or regulated organizations (government contractors) needing DCAA, FAR style timekeeping. | Contact sales | No |
 Time Doctor | Remote or hybrid teams and BPO/outsourcing firms that want activity and productivity visibility. | $6.67/user/month billed annually (Basic); $8 monthly | Free trial |
 DeskTime | Small and hybrid teams wanting automatic time and app tracking cheaply. | EUR 5.50/user/month (Pro, EUR only) | Free trial |
 TimeCamp | Small teams that want a free plan with unlimited users and projects. | $0 (Free); paid from $3.99/user/mo billed annually | Free plan, Free trial |
 actiTIME | Small teams (1-3 users free) and SMBs wanting simple timesheets and approvals. | Free for 1-3 users; $6/user/month billed yearly (1-40 users) | Free plan, Free trial |
Prices as published by each vendor on October 24, 2026. "Contact sales" means the vendor publishes no price.
The 12 best time tracking software in 2026
Best free plan
Clockify
Low-cost time tracker with a generous free plan, timesheets, kiosk clock-in and invoicing, sold per seat.
Clockify is a low-cost time tracker with timers, weekly timesheets, approvals, kiosk clock-in and invoicing, sold per seat. It stands out for a generous free plan, though free reports only cover a one-month range.
- Best for
- Budget-conscious teams that want unlimited free tracking.
- Company size
- Freelancers to enterprise; Enterprise tier for larger orgs.
Key features
- Timers and timesheets
- Timer, manual entry, weekly timesheets, calendar, timesheet approval, auto-tracker for apps and sites.
- Billable rates and invoicing
- Invoicing from tracked time; billable rates.
- Project budgets and reporting
- Project reports with rates and assignments; budget features not confirmed by the vendor.
- Payroll and accounting integrations
- QuickBooks listed; payroll integrations not confirmed by the vendor.
Pros
- Cheap with a generous free plan.
- Straightforward core tracking.
Cons
- Interface can feel cluttered.
- Admin limits and reporting efficiency.
- Free report range is only one month.
Pricing: $3.99 per seat/month billed annually (Basic) · Free plan, Free trial
Best for client billing
Harvest
Time tracking tool with built in invoicing and expense tracking, priced per seat with a one seat free tier.
Harvest is a time tracking tool with built-in invoicing and expense tracking, priced per seat with a free one-seat tier. It stands out for turning time entries into invoices without re-keying.
- Best for
- Agencies and consultancies that bill clients by the hour from tracked time.
- Company size
- Small teams to enterprise; SSO and approvals aimed at larger teams.
Key features
- Timers and timesheets
- Timer and timesheets on all plans; timesheet approvals only on Enterprise.
- Billable rates and invoicing
- Invoicing and expense tracking included on all plans including Free.
- Project budgets and reporting
- Project budgets and reports; profitability reporting only on Enterprise; custom reports capped at 4 on Teams.
- Mobile app and offline use
- Mac and iOS apps listed on the Free plan.
Pros
- Simple timer that is easy for staff to adopt.
- Time entries turn into invoices without re-keying.
Cons
- Reporting and budget features feel limited versus project tools.
- Costs rise per seat for the approvals and SSO tier.
Pricing: $9/seat/month billed annually (Teams); Free plan $0 · Free plan, Free trial
Easiest for quick timers
Toggl Track
Simple time tracking with timers, reports and optional capacity planning, sold per user with a small free tier.
Toggl Track is a simple time tracker with timers, reports and optional capacity planning, sold per user. It stands out for fast timers, billable rates, built-in invoicing and clear profitability reports, with a free plan for up to 3 users.
- Best for
- Small teams and freelancers that want quick timers and clean reports.
- Company size
- Freelancers to mid-size teams; Enterprise plan for larger orgs.
Key features
- Timers and timesheets
- Manual and real-time timers, calendar integrations, timesheet reports.
- Billable rates and invoicing
- Billable rates (6-minute increments), revenue and profitability reports, built-in invoicing.
- Project budgets and reporting
- Estimated vs actual time tracking; no dedicated budget feature described.
- Payroll and accounting integrations
- Not specified on product page; integrations include Jira, Asana, Notion, Slack, plus API.
Pros
- Very easy to use, quick timers.
- Good project and task time tracking.
Cons
- Invoicing is weaker than competitors.
- Free plan limits feel restrictive.
- Some reviewers doubt product direction.
Pricing: $9 per user/month billed annually (Starter) · Free plan, Free trial
Best for remote teams and contractors
Hubstaff
Time tracking with screenshots, GPS, project budgets, invoicing and global payroll payments, priced per seat with a 14-day trial.
Hubstaff is a time tracker with screenshots, GPS, project budgets, invoicing and global payroll payments, with a 14-day trial. It stands out for remote teams that pay contractors across countries.
- Best for
- Remote and distributed teams that pay contractors across countries (Gusto, Deel, Wise, PayPal listed)
Key features
- Timers and timesheets
- Timer with screenshots and activity levels (plan mapping not confirmed by the vendor)
- Billable rates and invoicing
- Invoicing and billing feature listed; plan not confirmed by the vendor.
- Project budgets and reporting
- Project cost budgeting listed; plan not confirmed by the vendor.
- Payroll and accounting integrations
- Global payments; integrations with Gusto, Deel, Wise, PayPal.
Pros
- Easy time and productivity tracking.
- User-friendly interface.
- Quick setup.
Cons
- Time tracking inaccuracies.
- Limited features with costly add-ons.
- Weak reporting options.
Pricing: $4.99/seat/mo (Starter, per G2 listing; not confirmed by the vendor) · Free trial
Best for hourly shift teams
When I Work
Shift scheduling and time clock app for hourly teams with very low per-user prices and SSO only on the Premium tier.
When I Work is a shift scheduling and time clock app for hourly teams, with SSO only on the Premium tier. It stands out for very low per-user prices, breaks, time off and GPS clock-in.
- Best for
- Hourly, shift-based teams (retail, restaurants, service) that need scheduling plus a time clock.
- Company size
- Small hourly businesses; Enterprise tier exists.
Key features
- Timers and timesheets
- Time clock with breaks and time off tracking.
- Payroll and accounting integrations
- Payroll and POS integrations on all plans (names not confirmed by the vendor)
- Attendance and compliance
- Attendance, breaks, GPS/geofencing clock-in.
- Mobile app and offline use
- G2 summary rates mobile support about 9.0; offline use not confirmed by the vendor.
Pros
- Shift scheduling and time tracking score highest.
- Mobile app well rated.
Cons
- Process automation and leave management score lower.
Pricing: $2.50 per user per month (Essentials) · Free trial
Best for tracking inside project tools
Everhour
Time tracker with built-in budgets and invoicing, sold at one flat per-seat price with a 5-seat minimum on the paid plan.
Everhour is a time tracker with built-in budgets and invoicing, sold at one flat per-seat price with a 5-seat minimum on the paid plan. It stands out for timers inside Asana, Trello, Jira and similar tools.
- Best for
- Small agencies and project teams that track time inside Asana, Trello, Jira or similar tools.
- Company size
- Small teams; Custom plan from 50 seats.
Key features
- Timers and timesheets
- Timers via Mac desktop app, mobile app and browser extension.
- Billable rates and invoicing
- Billing, budgeting and invoicing included on Team.
- Project budgets and reporting
- Budgets included on Team.
- Payroll and accounting integrations
- 40+ native integrations (paid plan); payroll depth not confirmed by the vendor.
Pros
- Easy to use and quick to set up.
- Strong integrations with task tools such as Asana.
Cons
- Mobile support gets mixed feedback.
- Reporting and payroll features seen as thinner than Time Doctor.
Pricing: $8.50 per seat per month, billed yearly · Free plan, Free trial
QuickBooks Time
Intuit's time clock and scheduling add-on for QuickBooks Online, charged as a monthly base fee plus a per-user fee.
Rebranded: Formerly TSheets; sold by Intuit. Apps and plans now branded QuickBooks Workforce alongside QuickBooks Time; requires a QuickBooks Online account.
QuickBooks Time is Intuit's time clock and scheduling add-on for QuickBooks Online, charged as a monthly base fee plus a per-user fee. It stands out for syncing hours to payroll and for GPS clock-in for field crews.
- Best for
- Existing QuickBooks Online users syncing hours to payroll and accounting.
- Company size
- Small businesses on QuickBooks.
Key features
- Timers and timesheets
- Clock in/out, multiple timesheets with approval; signatures on Elite.
- Project budgets and reporting
- Elite only: estimates vs actuals and project activity feed.
- Payroll and accounting integrations
- 50+ accounting and payroll apps plus QuickBooks Online, Payroll and Desktop.
- Attendance and compliance
- Overtime alerts, time off tracking, time kiosk (device sold separately)
Pros
- Easy to use.
- Reliable mobile time tracking.
- Strong support.
Cons
- Scheduling requires picking employees one by one.
- Contractors sync as users when 1099 payments are tracked.
- PTO calculation and clock-in/out issues reported.
Pricing: $20/mo base + $10/user/mo (Time Premium; list price) · Free trial
Replicon (Deltek Replicon)
Enterprise timesheet and labor-compliance product now sold under the Deltek brand with quote-only pricing.
Rebranded: Replicon.com/pricing redirects to deltek.com/products/replicon; marketed as Deltek Replicon (G2: Deltek Replicon Time).
Replicon, now sold as Deltek Replicon, is an enterprise timesheet and labor-compliance product with quote-only pricing. It stands out for preconfigured labor rules, DCAA and FAR support, and AI timesheets that capture time from work apps.
- Best for
- Large or regulated organizations (government contractors) needing DCAA, FAR style timekeeping.
- Company size
- Mid-size to enterprise.
Key features
- Timers and timesheets
- AI-based timesheets capturing time from 100+ work apps.
- Project budgets and reporting
- Estimated versus actual cost comparison.
- Payroll and accounting integrations
- ERP, CRM, payroll, PM systems; FAQ names SAP, ADP, Jira, Vantagepoint, Costpoint.
- Attendance and compliance
- Preconfigured labor rules for 145+ jurisdictions in 75+ countries; DCAA, FAR support.
Pros
- Support quality and employee self-service portal.
- Time tracking scores well.
Cons
- Expense management is the weakest area in G2 summaries.
Pricing: Contact sales
Time Doctor
Employee time tracking and monitoring tool with screenshots, activity levels and attendance reports, sold per user.
Time Doctor is an employee time tracking and monitoring tool with screenshots, activity levels and attendance reports. It stands out for payroll-ready hours, break tracking and visibility for remote teams and outsourcing firms.
- Best for
- Remote or hybrid teams and BPO/outsourcing firms that want activity and productivity visibility.
- Company size
- SMB to enterprise; dedicated account manager listed for 50+ users.
Key features
- Timers and timesheets
- Automatic and manual tracking, online/offline; time approvals on Standard and up.
- Billable rates and invoicing
- Payroll feature on Standard and up; native payroll integration is a $200/month add-on per integration; client login access on Premium.
- Project budgets and reporting
- Projects and tasks on all plans; timeline and activity reports; client access on Premium (budget alerts not confirmed by the vendor)
- Payroll and accounting integrations
- 60+ integrations on Standard and up; HRIS and payroll native integrations $200/integration/month on lower tiers.
Pros
- Solid time tracking and productivity reporting.
- Useful for task management on remote teams.
Cons
- App glitches and unexpected shutdowns.
- Idle-time tracking inconsistencies.
- Billing confusion.
Pricing: $6.67/user/month billed annually (Basic); $8 monthly · Free trial
DeskTime
Automatic time tracker with productivity scoring, optional screenshots and shift scheduling, priced per user.
DeskTime is an automatic time tracker with productivity scoring, optional screenshots and shift scheduling, priced per user. It stands out for cheap automatic app tracking and hosting in Germany or Ireland for EU companies.
- Best for
- Small and hybrid teams wanting automatic time and app tracking cheaply.
- Company size
- Startups and small to mid teams; Enterprise for 200+ users.
Key features
- Timers and timesheets
- Automatic tracking plus project timers; offline time approval on Premium.
- Project budgets and reporting
- Custom reports; unlimited projects only on Enterprise.
- Payroll and accounting integrations
- Zapier, Jira, Asana, calendars; API on Premium.
- Attendance and compliance
- Absence tracking and shift scheduling on Premium.
Pros
- Automatic tracking and easy to use.
- Responsive support, easy setup.
Cons
- Some reviewers want a more streamlined setup.
Pricing: EUR 5.50/user/month (Pro, EUR only) · Free trial
TimeCamp
Time tracker with a free plan, automatic computer-activity tracking and tiered paid plans from $3.99 per user per month.
TimeCamp is a time tracker with automatic computer-activity tracking and tiered paid plans from $3.99 per user per month. It stands out for a free plan with unlimited users and projects, plus an on-premises option for 50 or more users.
- Best for
- Small teams that want a free plan with unlimited users and projects.
- Company size
- Freelancers to mid-size; discounts above 50 seats; on-prem for 50+ users.
Key features
- Timers and timesheets
- Timer and timesheets on all plans; timesheet approvals from Ultimate.
- Billable rates and invoicing
- Invoicing from Starter; billable time and rates from Premium.
- Project budgets and reporting
- Budgets from Premium.
- Payroll and accounting integrations
- One integration on Premium, unlimited on Ultimate (specific payroll apps not confirmed by the vendor)
Pros
- Useful free plan.
- Clean interface.
- Flexible timesheets.
Cons
- Detailed complaints not retrieved.
Pricing: $0 (Free); paid from $3.99/user/mo billed annually · Free plan, Free trial
actiTIME
Timesheet and work-time tracking tool with cloud and self-hosted editions, priced per user with a free tier for 1-3 users.
actiTIME is a timesheet and work-time tool with cloud and self-hosted editions, priced per user. It stands out for simple approvals, a free tier for 1 to 3 users and direct database access when self-hosted.
- Best for
- Small teams (1-3 users free) and SMBs wanting simple timesheets and approvals.
- Company size
- Small to mid-size teams (up to 200 users on tiers, fixed price above)
Key features
- Timers and timesheets
- Timesheets with approvals; Chrome extension and mobile app.
- Payroll and accounting integrations
- QuickBooks, actiPLANS, Zapier, API.
- Attendance and compliance
- ActiPLANS integration for leave and scheduling.
- Mobile app and offline use
- Free mobile app included.
Pros
- Easy timesheet completion.
Cons
- Resource and leave management scored lower (7.4) in G2 summary.
Pricing: Free for 1-3 users; $6/user/month billed yearly (1-40 users) · Free plan, Free trial
How to choose the best time tracking software
Start by deciding what the hours are for: billing clients, paying hourly staff, checking project profitability or monitoring remote work. Each goal needs a different mix of features, so a tool that is perfect for an agency can be wrong for a restaurant. Use the criteria below to narrow the field, then run a short trial with the people who will actually log time every day.
Timers and timesheets
This is the core of any time tracker: a timer, manual entry, weekly timesheets and an approval step. The best tools make logging time take seconds, so people actually do it. Check whether approvals and automatic tracking are included on the plan you want, because some tools reserve approvals for higher tiers.
- Clockify: Timer, manual entry, weekly timesheets, calendar, timesheet approval, auto-tracker for apps and sites.
- Harvest: Timer and timesheets on all plans; timesheet approvals only on Enterprise.
- Toggl Track: Manual and real-time timers, calendar integrations, timesheet reports.
- Hubstaff: Timer with screenshots and activity levels (plan mapping not confirmed by the vendor)
- When I Work: Time clock with breaks and time off tracking.
Billable rates and invoicing
Billable rates and invoicing turn tracked hours into revenue. Strong tools let you set rates per person or project, round time and create invoices directly from entries. Weak ones track hours well but force you to rebuild the numbers in an accounting app. Agencies and consultants should weigh this first.
- Clockify: Invoicing from tracked time; billable rates.
- Harvest: Invoicing and expense tracking included on all plans including Free.
- Toggl Track: Billable rates (6-minute increments), revenue and profitability reports, built-in invoicing.
- Hubstaff: Invoicing and billing feature listed; plan not confirmed by the vendor.
- Everhour: Billing, budgeting and invoicing included on Team.
Project budgets and reporting
Project budgets compare planned hours or cost against actuals, so you see overruns before the invoice goes out. Look for budget alerts, profitability reports and exports. Some tools include budgets on mid-range plans and keep profitability reporting for enterprise, so check which reports you get.
- Clockify: Project reports with rates and assignments; budget features not confirmed by the vendor.
- Harvest: Project budgets and reports; profitability reporting only on Enterprise; custom reports capped at 4 on Teams.
- Toggl Track: Estimated vs actual time tracking; no dedicated budget feature described.
- Hubstaff: Project cost budgeting listed; plan not confirmed by the vendor.
- Everhour: Budgets included on Team.
Payroll and accounting integrations
Payroll and accounting integrations move approved hours into pay runs and invoices without retyping. Check for the specific apps you use, such as QuickBooks, Gusto or your ERP, and whether they need a paid tier. A good integration cuts errors, while a missing one means manual exports every pay period.
- Clockify: QuickBooks listed; payroll integrations not confirmed by the vendor.
- Toggl Track: Not specified on product page; integrations include Jira, Asana, Notion, Slack, plus API.
- Hubstaff: Global payments; integrations with Gusto, Deel, Wise, PayPal.
- When I Work: Payroll and POS integrations on all plans (names not confirmed by the vendor)
- Everhour: 40+ native integrations (paid plan); payroll depth not confirmed by the vendor.
Attendance and compliance
Attendance features include clock-in, breaks, overtime alerts, time off and labor-law rules. They matter for hourly staff, regulated industries and government contractors. Project-focused trackers often skip them, so verify the feature rather than assuming it is covered by a timer.
- Clockify: Kiosk clock-in via PIN or QR, break tracking, attendance reports, time-off policies; overtime not confirmed by the vendor.
- Toggl Track: Not described; time off management via paid Time Off Pro add-on.
- When I Work: Attendance, breaks, GPS/geofencing clock-in.
- QuickBooks Time: Overtime alerts, time off tracking, time kiosk (device sold separately)
- Replicon (Deltek Replicon): Preconfigured labor rules for 145+ jurisdictions in 75+ countries; DCAA, FAR support.
Mobile app and offline use
A good mobile app lets field staff and travelers log time from a phone, and offline support helps where signal is weak. Check for iOS and Android apps, GPS clock-in and a browser extension. Several vendors do not state offline use, so test it before you roll the tool out.
- Clockify: Desktop, mobile and browser apps; offline use not confirmed by the vendor.
- Harvest: Mac and iOS apps listed on the Free plan.
- Toggl Track: IOS and Android apps, desktop apps for Windows and Mac, browser extensions; offline use not confirmed by the vendor.
- When I Work: G2 summary rates mobile support about 9.0; offline use not confirmed by the vendor.
- Everhour: One mobile app listed; platforms and offline use not confirmed by the vendor.
Pricing model
Most time trackers charge per seat per month, often with a free tier or a discount for annual billing. Watch for minimum seat counts, add-on fees for integrations and charges for people who only view reports. The cheapest sticker price is not always the lowest total cost.
- Clockify: Per seat; free plan; five paid tiers plus bundle.
- Harvest: Per seat, free tier of 1 seat and 2 projects.
- Toggl Track: Per user; free up to 3 users; Starter and Premium tiers.
- Hubstaff: Per seat; every seat billed including non-tracking members; free Project Viewer role.
- When I Work: Per user per month, tiered.
Target company size
Tools are built for freelancers, small agencies, hourly small businesses or large regulated employers. A freelancer needs a free plan and quick timers, while a global company needs SSO, labor rules and support. Choose a tool aimed at your size so you do not pay for unused features or outgrow it fast.
- Clockify: Freelancers to enterprise; Enterprise tier for larger orgs.
- Harvest: Small teams to enterprise; SSO and approvals aimed at larger teams.
- Toggl Track: Freelancers to mid-size teams; Enterprise plan for larger orgs.
- When I Work: Small hourly businesses; Enterprise tier exists.
- Everhour: Small teams; Custom plan from 50 seats.
What time tracking software really costs
Features decide the shortlist; the bill decides whether it stays affordable as the team grows. The numbers below come from each vendor's published plans: entry prices, how far plans climb, what single sign-on costs extra and which fees sit on top.
- Median entry price
- $6.34
- Publish their prices
- 11 of 12
- Free plans
- 6 of 12
- Biggest price climb
- 3.3x
per user per month, cheapest paid plan of each tool
1 quote on request
plus 5 free trials
Clockify, $3.99 to $12.99
What time tracking software costs per year for your size
For 20 users on the cheapest plan that fits, When I Work costs $600 a year and QuickBooks Time $2,640. Pick your own size: the order changes because free plans end, plans have user caps and per-user prices multiply differently.
| # | Tool | Plan and price basis | Per year |
|---|---|---|---|
| 1 | When I Work | Essentials$2.5 per user per month | $600 |
| 2 | Clockify | Basic$3.99 per user per month | $958 |
| 3 | TimeCamp | Starter$3.99 per user per month | $958 |
| 4 | Hubstaff | Starter$4.99 per user per month | $1,198 |
| 5 | actiTIME | Online$6 per user per month | $1,440 |
| 6 | Time Doctor | Basic$6.67 per user per month | $1,601 |
| 7 | Everhour | Team$8.5 per user per month | $2,040 |
| 8 | Harvest | Teams$9 per user per month | $2,160 |
| 9 | Toggl Track | Starter$9 per user per month | $2,160 |
| 10 | QuickBooks Time | Time Premium$10 per user per month | $2,640 |
List prices per month as published on October 24, 2026, billed annually where the vendor shows both, promotions excluded. Full feature plan adds one-time onboarding fees in year one. Not in the calculation: Replicon (Deltek Replicon) and DeskTime (quote only, another pricing unit or a plan that does not fit this size).
How far each price can climb
The entry price is rarely what you pay once the team needs more. Each line runs from a tool's cheapest paid plan to its most expensive published plan. Clockify grows 3.3x from $3.99 to $12.99, When I Work 3.2x, while Everhour and actiTIME sell a single paid plan.
- ClockifyBasic $3.99 to CAKE.com Bundle $12.99 per user per month3.3x
- When I WorkEssentials $2.5 to Premium $8 per user per month3.2x
- TimeCampStarter $3.99 to Ultimate $9.99 per user per month2.5x
- Time DoctorBasic $6.67 to Premium $16.7 per user per month2.5x
- HubstaffStarter $4.99 to Team $10 per user per month2x
- Toggl TrackStarter $9 to Premium $16 per user per month1.8x
- QuickBooks TimeTime Premium $10 to Workforce Elite $17 per user per month1.7x
- HarvestTeams $9 to Enterprise $14 per user per month1.6x
Published plan prices only; quote-only plans are not on the scale. The scale is logarithmic so cheap and expensive tools fit on one line.
The price of single sign-on
If IT requires SAML single sign-on, the plan that includes it sets your real price, not the entry plan. 6 of the 7 tools that say where SSO sits charge more for it; 5 of 12 publish nothing about SSO, so ask before you budget.
- Everhour+$0SAML SSO already on the entry plan (Team).
- Harvest+$5per user per month: SAML SSO needs Enterprise ($14) instead of Teams ($9), $1,200 a year for 20 users.
- When I Work+$5.5per user per month: SAML SSO needs Premium ($8) instead of Essentials ($2.5), $1,320 a year for 20 users.
- TimeCamp+$6per user per month: SAML SSO needs Ultimate ($9.99) instead of Starter ($3.99), $1,440 a year for 20 users.
- Toggl Track+$7per user per month: SAML SSO needs Premium ($16) instead of Starter ($9), $1,680 a year for 20 users.
- Clockify+$8per user per month: SAML SSO needs Enterprise ($11.99) instead of Basic ($3.99), $1,920 a year for 20 users.
- Time Doctor+$10.03per user per month: SAML SSO needs Premium ($16.7) instead of Basic ($6.67), $2,407 a year for 20 users.
How time tracking pricing works
Per-user monthly pricing dominates time tracking, which makes the category look uniform. In practice, annual billing discounts, tiered features, base fees and paid add-ons change the real cost by a wide margin. The points below describe the pricing models and cost traps that appear across the tools in this category, so you can build an honest estimate. Use them to compare plans fairly.
Per user with annual discounts
Clockify lists $3.99 per seat on Basic billed annually, and Toggl Track lists $9 on Starter billed annually, with monthly prices higher. TimeCamp lists $6.99 on Premium annually or $9.99 monthly. Annual billing saves money but commits you for a year.
SSO and security gated by tier
Clockify lists SSO on Enterprise only at $11.99, Toggl Track on Premium and Enterprise, and Time Doctor on Premium or as a $200 per account per month add-on on lower plans. If you need SSO, price that tier from the start.
Base fee plus per-user charge
QuickBooks Time lists a $20 monthly base plus $10 per user for Time Premium. The base fee weighs heavily on small teams. Work out the total for your headcount.
Add-ons for integrations and extras
Time Doctor lists $200 per integration per month for HRIS and payroll, and Software Cost Insights at $3 per user per month. Toggl Track lists Time Off Pro at $2 per user and Capacity Management at $6 per user. Add these to the base price.
Free plans with real limits
Clockify, TimeCamp, actiTIME, Harvest and Toggl Track list free plans, but limits apply: one month of report history on Clockify, free for one to three users on actiTIME, and Toggl Track's free plan suits teams up to three users. Check where the limit hits your team.
Costs that are easy to miss
Add-ons, usage fees and premium modules often decide the real bill. These are the paid extras the vendors list themselves.
- HarvestUsage based charges for extra invoices, projects, clients, tasks (rates unpublished)
- Toggl TrackTime Off Pro $2/user/month; Capacity Management $6/user/month monthly or $5 annual
- HubstaffAdd-ons on lower tiers (names and prices not confirmed by the vendor)
- When I WorkTime Tracking & Attendance toggle, price not published
- EverhourShifts and Trello Power-Up are separate products, price not stated
- QuickBooks TimeTime kiosk device, sold separately
- Time DoctorSoftware Cost Insights $3/user/month; HRIS native integration $200/integration/month; Payroll native integration $200/integration/month
- TimeCampAI Time Tracker, token-billed, vendor estimate about $6 per user/month
Our recommendation
Pick the tool by the job the hours do: invoicing clients, paying shift workers, watching remote work or proving labor compliance. Confirm that the integrations and approvals you need are on the plan you can afford, and run a trial with the real team. To keep the cost under control, count every seat that logs in, check minimum seats and add-on fees, and compare annual and monthly prices.
Time Tracking Software: frequently asked questions
What is the best time tracking software for small business?
It depends on the work. Clockify and TimeCamp both have free plans and low paid prices, Harvest suits small agencies that invoice from tracked time, and When I Work fits hourly shift teams. Pick the one that matches how your hours turn into money.
Is there free time tracking software?
Yes. Clockify has a free plan with unlimited tracking, TimeCamp offers a free plan with unlimited users, Toggl Track is free up to 3 users, actiTIME is free for 1 to 3 users and Harvest has a free one-seat tier. Free plans usually limit reports, projects or users.
What is the difference between time tracking for billing and for attendance?
Billing-focused tools such as Harvest and Toggl Track record hours against clients and projects, then create invoices. Attendance tools such as When I Work and Clockify's kiosk mode record clock-in, breaks and overtime for pay and compliance. Some products cover both.
What features should time tracking software have?
Look for timers, manual entry, timesheets with approvals, reports and billable rates. Depending on your needs, add invoicing, project budgets, attendance and break tracking, GPS clock-in and payroll or accounting integrations.
How much does time tracking software cost per user?
Entry prices in this group range from $2.50 per user per month for When I Work to about $9 for Toggl Track Starter and Harvest Teams. Clockify starts at $3.99 per seat billed annually. Replicon is quote-only, and QuickBooks Time adds a $20 monthly base fee.
What do time tracking software cost for a team of 20?
Calculated from published list prices: Clockify: Pro annual: 20 x $7.99 x 12 = $1,917.60 per year; Enterprise annual: 20 x $11.99 x 12 = $2,877.60 per year; Harvest: 20 x $9 x 12 = $2,160/year on Teams (annual); 20 x $11 x 12 = $2,640 monthly; Toggl Track: Premium annual: 20 x $16 x 12 = $3,840 per year; Starter annual: 20 x $9 x 12 = $2,160 per year (SSO needs Premium); Hubstaff: Team at $10 monthly: 20 x $10 x 12 = $2,400 per year (annual would be about 2 months free; exact annual rate not published); When I Work: Essentials: 20 x $2.50 x 12 = $600 per year if the price is monthly; with SSO on Premium 20 x $8 x 12 = $1,920. Time tracking add-on price not published, so totals may be understated; Everhour: 20 x $8.50 x 12 = $2,040 per year. Tools that quote on request are not included.
Which time tracking software have a free plan or free trial?
Clockify (free plan, free trial), Harvest (free plan, free trial), Toggl Track (free plan, free trial), Hubstaff (free trial), When I Work (free trial), Everhour (free plan, free trial), QuickBooks Time (free trial), Time Doctor (free trial), DeskTime (free trial), TimeCamp (free plan, free trial) and actiTIME (free plan, free trial), according to the vendors' sites on October 24, 2026.