Hubstaff review (2026): features, pros and cons, pricing
Time tracking with screenshots, GPS, project budgets, invoicing and global payroll payments, priced per seat with a 14-day trial.
Verdict at a glance
Hubstaff is a time tracker with screenshots, GPS, project budgets, invoicing and global payroll payments, with a 14-day trial. It stands out for remote teams that pay contractors across countries.
Pros
- Easy time and productivity tracking.
- User-friendly interface.
- Quick setup.
Cons
- Time tracking inaccuracies.
- Limited features with costly add-ons.
- Weak reporting options.
What is Hubstaff?
Time tracking with screenshots, GPS, project budgets, invoicing and global payroll payments, priced per seat with a 14-day trial. It is built for remote and distributed teams that pay contractors across countries (Gusto, Deel, Wise, PayPal listed) and teams needing activity monitoring plus budgets and invoicing.
Category: Time Tracking Software
Hubstaff key features
| Feature | What we found |
|---|---|
| Timers and timesheets | Timer with screenshots and activity levels (plan mapping not confirmed by the vendor) |
| Billable rates and invoicing | Invoicing and billing feature listed; plan not confirmed by the vendor. |
| Project budgets and reporting | Project cost budgeting listed; plan not confirmed by the vendor. |
| Payroll and accounting integrations | Global payments; integrations with Gusto, Deel, Wise, PayPal. |
Hubstaff pricing
Hubstaff charges per user, per month, billed monthly, quarterly or annually. The vendor FAQ shows Team at $10 per seat per month, while G2 lists Starter at $4.99 with a 2-user minimum; neither is confirmed on a full vendor price table. Annual billing is marked two months free. Add-ons are sold on lower tiers and bundled into higher ones, but the vendor does not publish their names and prices. Seat proration applies only on quarterly and annual plans; monthly plans charge the full rate. There is a 30-day money-back guarantee, not covering the trial.
| Plan | Price | Unit | Notes |
|---|---|---|---|
| Starter | $4.99 | per seat/mo | G2 listing; 2-user minimum per G2 |
| Team | $10 | per seat/mo | Only price example shown in vendor FAQ |
The vendor's public pricing page does not show a full tier-by-tier table. Starter price and 2-user minimum come from the G2 listing (third-party, not confirmed by the vendor). Annual billing marked 2 months free. 30-day money-back guarantee (not on trial).
Who Hubstaff is best for
Best for
- Remote and distributed teams that pay contractors across countries (Gusto, Deel, Wise, PayPal listed)
- Teams needing activity monitoring plus budgets and invoicing.
Not ideal for
- Buyers wanting a free plan (none offered)
- Teams where many staff only view reports and would be charged per seat anyway unless set as free Project Viewers.
- Buyers needing SSO on a published plan (not confirmed)
Hubstaff alternatives
Time DoctorRemote or hybrid teams and BPO/outsourcing firms that want activity and productivity visibility.
TimeCampSmall teams that want a free plan with unlimited users and projects.
DeskTimeSmall and hybrid teams wanting automatic time and app tracking cheaply.
Toggl TrackSmall teams and freelancers that want quick timers and clean reports.
ClockifyBudget-conscious teams that want unlimited free tracking.
actiTIMESmall teams (1-3 users free) and SMBs wanting simple timesheets and approvals.
What Hubstaff really costs
- Per seat per month
- $10 (Team example in vendor FAQ); Starter $4.99 per G2.
- Billing
- Monthly and annual.
- Annual discount
- 2 months free (about 17%) per vendor.
- Minimum seats
- 2 users on Starter per G2.
- 20 users per year
- Team at $10 monthly: 20 x $10 x 12 = $2,400 per year (annual would be about 2 months free; exact annual rate not published)
Add-ons and extras to budget for
- Add-ons on lower tiers (names and prices not confirmed by the vendor)
Questions to ask about price
- How much can the price rise at renewal, and is the increase capped in the contract?
- Are there one-time costs for implementation, onboarding or data migration?
Is Hubstaff worth the price?
Good value for remote teams that need tracking, budgets, invoicing and contractor payments in one tool, especially if only active trackers hold paid seats and viewers use the free Project Viewer role. It gets expensive when many staff only read reports and are billed anyway, or when add-ons on lower tiers pile up. For 20 users at $10 monthly the estimate is $2,400 a year. Buyers wanting a free plan will not find one.
Worth it if
- Remote and distributed teams that pay contractors across countries (Gusto, Deel, Wise, PayPal listed)
- Teams needing activity monitoring plus budgets and invoicing.
Look elsewhere if
- Buyers wanting a free plan (none offered)
- Teams where many staff only view reports and would be charged per seat anyway unless set as free Project Viewers.
- Buyers needing SSO on a published plan (not confirmed)
Cheaper per seat than Hubstaff
- actiTIME$6 on Online, billed yearly.
- Time Doctor$6.67 (Basic, annual) or $8 monthly; SSO needs Premium at $16.70 annual.
- TimeCamp$6.99 (Premium, annual) or $9.99 monthly.
- Clockify$7.99 on Pro billed annually; $11.99 on Enterprise annually if SSO needed.
Pricing details most reviews leave out
- Every seat is billed, including members who do not track time, unless set as free Project Viewer.
- Add-ons are sold on lower tiers and bundled into higher tiers.
- Proration for added seats applies only on quarterly and annual plans; monthly charges full rate.
- Annual billing is marketed as 2 months free (about 17%)
- SOC 2 Type II and HIPAA listed on its security page.
Our verdict on Hubstaff
Hubstaff is a per-seat time tracker with no free plan. The public pricing page does not show a full tier table; the vendor FAQ uses Team at $10 per seat per month as its example, and G2 lists Starter at $4.99 (not confirmed by the vendor). A 14-day trial needs no card. Proration for added seats applies only on quarterly and annual plans.
The cost catch is that every seat is billed, including members who do not track time, unless they are set as free Project Viewers. Reviewers also mention limited features with costly add-ons. Annual billing is marketed as two months free, about 17%, which helps if you are sure about headcount.
Hubstaff FAQ
What is Hubstaff used for?
Hubstaff is a time tracker with screenshots, GPS, project budgets, invoicing and global payroll payments, with a 14-day trial. It stands out for remote teams that pay contractors across countries. It suits remote and distributed teams that pay contractors across countries (Gusto, Deel, Wise, PayPal listed).
Does Hubstaff have a free plan?
No. It offers a 14-day free trial without a card, and a 30-day money-back guarantee on paid plans.
How much does Hubstaff cost for 20 users?
At the $10 Team example from the vendor FAQ billed monthly, 20 seats cost $2,400 per year. Annual billing is marketed as two months free, but the exact annual rate is not published.
Does Hubstaff charge for members who do not track time?
Yes, every seat is billed unless the person is set as a free Project Viewer. Proration for added seats applies only on quarterly and annual plans.
Sources
Every fact on this page comes from Hubstaff's own pricing, product or documentation pages, G2 and company records, checked on October 24, 2026. Unknown values are left out instead of estimated.