actiTIME review (2026): features, pros and cons, pricing
Timesheet and work-time tracking tool with cloud and self-hosted editions, priced per user with a free tier for 1-3 users.
Verdict at a glance
actiTIME is a timesheet and work-time tool with cloud and self-hosted editions, priced per user. It stands out for simple approvals, a free tier for 1 to 3 users and direct database access when self-hosted.
Pros
- Easy timesheet completion.
Cons
- Resource and leave management scored lower (7.4) in G2 summary.
What is actiTIME?
Timesheet and work-time tracking tool with cloud and self-hosted editions, priced per user with a free tier for 1-3 users. It is built for small teams (1-3 users free) and SMBs wanting simple timesheets and approvals and organizations that need a self-hosted option with direct database access. actiTIME was founded in 2004.
Category: Time Tracking Software
actiTIME key features
| Feature | What we found |
|---|---|
| Timers and timesheets | Timesheets with approvals; Chrome extension and mobile app. |
| Payroll and accounting integrations | QuickBooks, actiPLANS, Zapier, API. |
| Attendance and compliance | ActiPLANS integration for leave and scheduling. |
| Mobile app and offline use | Free mobile app included. |
actiTIME pricing
actiTIME charges per active user. The Free plan covers 1-3 users with limited functionality. Online costs $6 per user per month billed yearly for 1-40 users and $5 for 41-200 users, with unlimited projects, API, mobile app, Chrome extension and daily backups. Online 200+ is a fixed price for unlimited users, unpublished. Self-Hosted is a one-time license, also unpublished, where minor upgrades are free and major upgrades cost 100 percent of the initial price. Extra remote support sessions cost $40 per hour. Users can be added any time, prorated, and prices exclude taxes except Canadian HST and GST.
| Plan | Price | Unit | Notes |
|---|---|---|---|
| Free | $0 | 1-3 users | Limited functionality, cloud |
| Online | $6 (1-40 users); $5 (41-200 users) | per user per month, billed yearly | Full functionality, unlimited projects, API, mobile app, Chrome extension, daily backups |
| Online 200+ | Fixed cost | unlimited users | Price not published |
| Self-Hosted | One-time license (not published) | license | Minor upgrades free, major upgrades cost 100% of initial price; direct DB access |
Pricing page; prices exclude taxes except Canadian HST/GST. Extra remote support sessions $40/hour.
Who actiTIME is best for
Best for
- Small teams (1-3 users free) and SMBs wanting simple timesheets and approvals.
- Organizations that need a self-hosted option with direct database access.
Not ideal for
- Teams wanting automatic activity monitoring.
- Buyers needing documented SSO or SCIM.
actiTIME alternatives
ClockifyBudget-conscious teams that want unlimited free tracking.
HarvestAgencies and consultancies that bill clients by the hour from tracked time.
EverhourSmall agencies and project teams that track time inside Asana, Trello, Jira or similar tools.
TimeCampSmall teams that want a free plan with unlimited users and projects.
DeskTimeSmall and hybrid teams wanting automatic time and app tracking cheaply.
HubstaffRemote and distributed teams that pay contractors across countries (Gusto, Deel, Wise, PayPal listed)
What actiTIME really costs
- Per seat per month
- $6 on Online, billed yearly.
- Billing
- Annual only.
- 20 users per year
- 20 x $6 x 12 = $1,440/yr.
Add-ons and extras to budget for
- Extra remote support session $40/hour.
Questions to ask about price
- Is there a minimum number of seats or a minimum annual spend?
- What is the discount for annual billing, and can we start monthly?
- How much can the price rise at renewal, and is the increase capped in the contract?
- Are there one-time costs for implementation, onboarding or data migration?
Is actiTIME worth the price?
For a 20-person team, Online costs $1,440 a year (20 x $6 x 12), which is low for timesheets with approvals. Small teams can start on the free tier for up to three users. Cost rises past 40 users only in the sense of volume, since the rate falls to $5 at 41 users. It gets awkward if you need activity tracking or documented SSO and SCIM, and annual billing means you cannot pay monthly.
Worth it if
- Small teams (1-3 users free) and SMBs wanting simple timesheets and approvals.
- Organizations that need a self-hosted option with direct database access.
Look elsewhere if
- Teams wanting automatic activity monitoring.
- Buyers needing documented SSO or SCIM.
Pricing details most reviews leave out
- Offers a one-time-license self-hosted edition besides cloud.
- Per-user price drops from $6 to $5 at 41 users, fixed price at 200+.
- Billing counts every active user including admins and managers; deactivated users free their seat.
- Vendor has served customers since 2004 per G2 seller page.
Our verdict on actiTIME
actiTIME is cheap and clearly priced. It is free for 1-3 users, and the Online plan costs $6 per user per month billed yearly for 1-40 users, dropping to $5 for 41-200 users. Above 200 users, a fixed price applies, but that price is not published. Listed prices exclude taxes, except Canadian HST and GST. Billing is yearly only, so you commit to the full year up front.
The practical cost is easy to predict because the vendor counts every active user, including admins and managers. Deactivated users free their seat. A self-hosted edition is available as a one-time license, though its price is not published. For basic timesheets and approvals, the value is hard to beat, as long as you do not need automatic activity monitoring.
actiTIME FAQ
What is actiTIME used for?
actiTIME is a timesheet and work-time tool with cloud and self-hosted editions, priced per user. It stands out for simple approvals, a free tier for 1 to 3 users and direct database access when self-hosted. It suits small teams (1-3 users free) and SMBs wanting simple timesheets and approvals.
Does actiTIME have a free plan?
Yes. The Free plan covers 1-3 users on the cloud with limited functionality.
How much does actiTIME cost for 20 users?
On the Online plan, 20 users cost $1,440 per year: 20 x $6 x 12, billed yearly.
Does actiTIME offer a self-hosted version?
Yes. Self-Hosted is a one-time license with direct database access. Minor upgrades are free, but major upgrades cost 100 percent of the initial price, and the license price is not published.
About actiTIME
- Founded
- 2004.
Listed in: Time Tracking Software
Sources
Every fact on this page comes from actiTIME's own pricing, product or documentation pages, G2 and company records, checked on October 24, 2026. Unknown values are left out instead of estimated.