Best AI Meeting Assistants in 2026: 12 tools compared
The best AI meeting assistant is the one that records or listens to your calls, writes accurate notes and gets the follow-ups to the right people without extra work. This page compares twelve AI meeting assistants, from free note takers for individuals to sales platforms for large revenue teams, and shows which suits each type of user.
We compared the tools on how they capture meetings, the quality of summaries and action items, platform and CRM support, privacy controls and how easy they are to start using. Alongside the feature comparison, the page shows what each plan costs once seats, minimums and add-ons are counted.
Top picks at a glance
- Best free plan
FathomFathom gives individuals and small teams unlimited free recording and transcription, with instant AI summaries included, and adds CRM field sync on its Business tier.
Free; Team $15/user/month annual - Best for meetings without a visible bot
GranolaGranola is a botless desktop app that captures device audio on any platform and merges the transcript with your own typed notes.
Free; Business $14/user/month - Best for broad integrations
Fireflies.aiFireflies connects to CRMs, dialers and collaboration tools through integrations and an API, and suits sales and recruiting teams recording many calls.
Free; Pro $10/user/month billed annually (third-party reported) - Best for agendas and follow-ups
FellowFellow pairs pre-meeting agendas with AI notes and action-item tracking, and its Team plan costs $7 per user per month for up to 20 seats.
$7 per user/month billed annually (Team) - Best for EU data hosting
tl;dvtl;dv stores meeting data in the EU, supports Zoom, Google Meet and Teams, and offers call libraries and CRM sync for customer-facing teams.
$18 per seat/month billed annually (Pro) - Best for sales coaching
AvomaAvoma adds conversation and revenue intelligence to meeting notes, which suits sales and customer success teams with fewer than 100 seats.
Startup recorder seat $19/month plus $29 Revenue Intelligence add-on per seat, annual billing
What are AI meeting assistants?
An AI meeting assistant joins or listens to your video calls, turns the conversation into a written transcript and then condenses it into a summary, decisions and action items. People use it every day to stop typing notes, search past conversations and share recaps with teammates who missed the call. Sales, recruiting, consulting and product teams rely on it most, and some tools push the results into a CRM or project tool. The core capabilities that define an AI meeting assistant are transcription, summaries, speaker labels, searchable archives and integrations with the apps where follow-up work happens.
AI Meeting Assistants compared
| Tool | Best for | Starting price | Free plan or trial |
|---|---|---|---|
| Fathom | Best free plan. | Free; Team $15/user/month annual | Free plan, Free trial |
| Granola | Best for meetings without a visible bot. | Free; Business $14/user/month | Free plan |
| Fireflies.ai | Best for broad integrations. | Free; Pro $10/user/month billed annually (third-party reported) | Free plan |
| Fellow | Best for agendas and follow-ups. | $7 per user/month billed annually (Team) | Free plan, Free trial |
| tl;dv | Best for EU data hosting. | $18 per seat/month billed annually (Pro) | Free plan |
| Avoma | Best for sales coaching. | Startup recorder seat $19/month plus $29 Revenue Intelligence add-on per seat, annual billing | Free trial |
 Gong | Sales orgs with budget for a CRM-connected revenue platform. | Contact sales | No |
 Krisp | Teams on Zoom/Meet/Teams who want notes without a bot in the call. | $8 per user/month billed annually (Core) | Free trial |
 Otter.ai | Individuals and small teams wanting a free or low-cost transcription tool. | Free (Basic); Pro $8.33/user/month billed annually | Free plan |
 Sembly AI | Professional-services and consulting teams that produce client deliverables. | $10 per user/month billed annually (Basic, single seat) | Free trial |
 Read AI | Teams that want meetings, email and messages summarized in one tool. | $15 per user/month billed annually (Pro) | Free plan |
 Circleback | Teams wanting transparent public pricing through the Enterprise tier. | $15 per user/month (Pro) | Free plan |
Prices as published by each vendor on October 24, 2026. "Contact sales" means the vendor publishes no price.
The 12 best AI meeting assistants in 2026
Best free plan
Fathom
AI notetaker with an unlimited free plan for recording and transcription, paid Premium, Team and Business tiers, and SSO and SCIM on Enterprise.
Fathom is an AI notetaker with unlimited free recording and transcription and paid Premium, Team and Business tiers. It stands out for its generous free plan, accurate summaries and CRM sync for sales teams on the Business plan.
- Best for
- Individuals and small teams wanting unlimited free recording.
- Company size
- Individuals through teams; Enterprise for large orgs.
Key features
- Summaries and action items
- Instant AI summaries free; advanced summaries and AI action items on Premium.
- CRM and workflow integrations
- CRM field sync and Deal View on Business.
Pros
- Generous free plan.
- Accurate summaries (G2 reviewers)
Cons
- Feature limits on lower tiers not clearly mapped.
- Enterprise price not public.
Pricing: Free; Team $15/user/month annual · Free plan, Free trial
Best for meetings without a visible bot
Granola
Botless desktop meeting notes app that captures device audio and merges it with your own notes; SSO and SCIM are on a $35 Enterprise tier.
Granola is a desktop notes app that captures audio from your device without a bot joining the call. It stands out for blending your own typed notes with the transcript, and it also works for in-person meetings on mobile.
- Best for
- Individuals and teams who dislike visible bots in calls.
- Company size
- Individuals to enterprise.
Key features
- Meeting platform support
- Desktop works with any platform (Zoom, Meet, Teams); mobile for in-person.
- Summaries and action items
- AI chat across meetings; notes enhanced from your own typed notes.
- CRM and workflow integrations
- Notion, Zapier, HubSpot on Business; Salesforce on Enterprise.
- Privacy and security
- SOC 2 Type 2, GDPR commitment; US AWS VPC; no vendor model training by OpenAI/Anthropic; Granola trains on anonymized data unless you opt out (Enterprise off by default)
Pros
- No bot joins the call.
- Notes blend your typing with transcript.
Cons
- Manual start per meeting.
- Small G2 review base.
Pricing: Free; Business $14/user/month · Free plan
Best for broad integrations
Fireflies.ai
AI meeting notetaker with free, Pro, Business and Enterprise tiers; prices shown here come from third-party write-ups.
Fireflies is an AI notetaker with free, Pro, Business and Enterprise tiers. It stands out for a wide set of integrations and API access, conversation intelligence features and a Trust Center that lists SOC 2, HIPAA and GDPR.
- Best for
- Teams wanting broad integrations and a free tier.
- Company size
- Individuals to enterprise.
Key features
- Meeting platform support
- Video conferencing, dialers, Chrome extension (vendor nav)
- Summaries and action items
- AI Assistant, Conversation Intelligence, Live Assist (per vendor site)
- CRM and workflow integrations
- CRM, dialer and collaboration integrations plus API.
- Privacy and security
- Trust Center lists SOC 2, HIPAA, GDPR; Enterprise has private storage, custom retention, audit logs.
Pros
- Good value and many integrations.
- Highly rated on G2 with a large review base.
Cons
- Storage and credit rules are hard to understand.
- Prices not shown on the vendor page.
Pricing: Free; Pro $10/user/month billed annually (third-party reported) · Free plan
Best for agendas and follow-ups
Fellow
Meeting assistant that combines agendas, AI notes and action-item tracking, with Slack, CRM and Notion sync.
Fellow is a meeting assistant that combines agendas, AI notes and action-item tracking. It stands out for syncing with Slack, Salesforce, HubSpot and Notion, and for a low-cost Team plan that suits small groups.
- Best for
- Teams that want agendas, notes and follow-ups in one tool.
- Company size
- Small teams to enterprise; Team caps at 20 seats, Business at 50.
Key features
- Meeting platform support
- Zoom, Google Meet, Microsoft Teams (plus Slack)
- Summaries and action items
- AI notes, summaries and action items; pre-meeting agendas.
- CRM and workflow integrations
- Salesforce and HubSpot on Business; Confluence and Notion on Team; Slack on Free.
- Privacy and security
- Hosted on AWS; Enterprise adds transcript redaction and recording permissions; certifications not confirmed by the vendor.
Pros
- Clean interface and automated note taking (G2 summary)
- High support and setup scores on G2.
Pricing: $7 per user/month billed annually (Team) · Free plan, Free trial
Best for EU data hosting
tl;dv
Meeting recorder and AI note taker for Zoom, Google Meet and Teams with EU-hosted data, sold per seat with a free tier.
tl;dv records and summarizes Zoom, Google Meet and Microsoft Teams calls and sells per seat with a free tier. It stands out for EU-hosted data, support for 30+ languages and low per-seat pricing compared with most rivals.
- Best for
- Teams that want EU-hosted meeting data and a low per-seat price.
- Company size
- Individuals through mid-market teams (no enterprise tier on the vendor pricing page)
Key features
- Transcription accuracy and languages
- 30+ languages and dialects per vendor homepage; no accuracy figure published.
- Meeting platform support
- Zoom, Google Meet, Microsoft Teams.
- Summaries and action items
- AI summaries, highlights and action items (vendor homepage)
- CRM and workflow integrations
- Vendor claims 5,000+ tools via integrations.
Pros
- Low per-seat price versus most competitors.
- EU-based hosting appeals to European buyers.
Cons
- Not stated: no review themes verified.
Pricing: $18 per seat/month billed annually (Pro) · Free plan
Best for sales coaching
Avoma
Meeting assistant plus conversation and revenue intelligence for sales teams, priced per recorder seat with separately priced add-ons.
Avoma combines meeting notes with conversation and revenue intelligence for sales and customer success teams. It stands out for coaching features and SOC 2 Type II and ISO 42001 certifications, with add-ons priced separately from the seat license.
- Best for
- Sales and customer success teams wanting meeting notes plus coaching.
- Company size
- Small to mid-market.
Key features
- Transcription accuracy and languages
- Reviewers note occasional errors with accents or poor audio.
- Summaries and action items
- Ask Avoma search; notes and action items (G2 reviewers)
- CRM and workflow integrations
- Lead Router add-on; conversation and revenue intelligence add-ons.
- Privacy and security
- SOC 2 Type II, ISO/IEC 42001:2023, GDPR support; hosted in AWS US.
Pros
- Integrations and insight extraction.
- Time saved via auto transcription.
Cons
- Conversation and revenue intelligence add-ons are costly.
- Transcription varies with accents.
Pricing: Startup recorder seat $19/month plus $29 Revenue Intelligence add-on per seat, annual billing · Free trial
Gong
Revenue intelligence platform that records and analyzes sales calls; priced per user plus a platform fee via quote only.
Gong is a revenue intelligence platform that records and analyzes sales calls, sold by quote with a platform fee. It stands out for call summaries, deal and forecast intelligence and a long list of security certifications for mid-market and enterprise sales teams.
- Best for
- Sales orgs with budget for a CRM-connected revenue platform.
- Company size
- Enterprise.
Key features
- Transcription accuracy and languages
- Multilingual capabilities claimed, languages not specified on homepage.
- Summaries and action items
- Call summaries, deal and forecast intelligence; Engage, Forecast, Enable, Agents products.
- Privacy and security
- SOC 2 Type 2, ISO 27001/27017/27018/27701/42001, PCI DSS SAQ-D, CSA STAR, EU-US DPF; data never used to train generative models.
Pros
- Strong conversation intelligence and call analysis.
- Highly rated by sales users.
Cons
- Not confirmed by the vendor; third parties cite high cost and platform fees.
Pricing: Contact sales
Krisp
Noise cancellation and accent conversion software that added a bot-free AI meeting assistant for transcripts and notes.
Krisp began as noise cancellation software and added a bot-free AI meeting assistant. It stands out for capturing audio locally on the device, working across desktop meeting apps, and offering a separate Call Center AI plan.
- Best for
- Teams on Zoom/Meet/Teams who want notes without a bot in the call.
- Company size
- Individuals to enterprise and call centers.
Key features
- Transcription accuracy and languages
- About 17 languages per a 2026 third-party review; speaker IDs and timestamps.
- Meeting platform support
- Works across apps on desktop (Zoom, Teams, Meet) and in-person via mobile app.
- Summaries and action items
- Transcripts, summaries and action items.
- Privacy and security
- Voice processed on device for noise cancelling; AI Meeting Assistant stores transcripts and recordings in Krisp cloud; certifications on trust.krisp.ai (not retrievable)
Pros
- Strong noise cancellation and ease of use.
- No visible bot in meetings.
Cons
- Occasional software glitches.
- Limited free trial minutes.
- Inconsistent microphone connectivity.
Pricing: $8 per user/month billed annually (Core) · Free trial
Otter.ai
Meeting transcription and AI notes tool with a visible bot option, free tier, and per-user paid plans; SSO and SCIM are Enterprise-only with a 100-user minimum.
Otter.ai is a meeting transcription and AI notes tool with a free tier and per-user paid plans. It stands out for an easy start and familiar interface, plus a Sales Notetaker and SOC 2 and HIPAA support.
- Best for
- Individuals and small teams wanting a free or low-cost transcription tool.
- Company size
- Individuals to teams; Enterprise for large orgs with 100-user minimum for SSO.
Key features
- Meeting platform support
- Zoom and Google Meet video replay noted on Enterprise; full platform list not confirmed by the vendor.
- CRM and workflow integrations
- Custom CRM and dialer integrations on Enterprise; Otter Sales Notetaker.
- Privacy and security
- SOC 2 and HIPAA (2025 announcement); Trust Center badges: CCPA, GDPR, HIPAA, SOC 2, VPAT, TX-RAMP Level 2; subprocessors include Anthropic and AWS.
Pros
- Easy to start with a usable free tier.
- Wide adoption and familiar interface.
Cons
- Free and Pro minute caps are tight.
- Review counts and pricing details are confusing on higher tiers.
Pricing: Free (Basic); Pro $8.33/user/month billed annually · Free plan
Sembly AI
Meeting bot and notes platform repositioned toward professional-services deliverables, with SSO on its MAX plan.
Sembly AI is a meeting bot and notes platform aimed at professional-services teams that produce client deliverables. It stands out for client-ready outputs, SOC 2 Type II, HIPAA on higher plans, and support for roughly 40 or more languages.
- Best for
- Professional-services and consulting teams that produce client deliverables.
- Company size
- Small to enterprise; Pro 1-40 seats, MAX 3-500.
Key features
- Transcription accuracy and languages
- 48 languages per About page; other pages say 40+ or 42 total; full support for a subset.
- Meeting platform support
- Zoom, Google Meet, Microsoft Teams (Webex on one vendor page)
- Summaries and action items
- Summaries, action items and client-ready deliverables.
- Privacy and security
- SOC 2 Type II, HIPAA (MAX and Enterprise), GDPR alignment, Microsoft 365 Certification.
Pros
- Ease of use scored 9.1 on G2 (about 41 reviews)
Cons
- Not confirmed by the vendor; G2 support score 8.8 in comparison table.
Pricing: $10 per user/month billed annually (Basic, single seat) · Free trial
Read AI
Cross-platform meeting, email and chat summarizer with a free tier and a SAML/SCIM tier only on its top plan.
Read AI summarizes meetings, email and chat across platforms in one tool. It stands out for sentiment and engagement analysis, a free tier and a $15 Pro plan with unlimited transcripts, though SAML and SCIM are reserved for the top plan.
- Best for
- Teams that want meetings, email and messages summarized in one tool.
- Company size
- Individuals to enterprise; Enterprise needs 5+ licenses.
Key features
- Transcription accuracy and languages
- Meeting reports in 16+ languages (Free plan page says 20+; inconsistent)
- Meeting platform support
- Zoom, Microsoft Teams, Google Meet; desktop apps and mobile for in-person.
- Summaries and action items
- Summaries, highlights, action items, sentiment (G2 reviewers)
- CRM and workflow integrations
- Salesforce, HubSpot, Notion, Jira, Confluence, Zapier, webhooks on Pro and up.
Pros
- Automatic summaries and action items replace manual notes.
- Sentiment and engagement analysis.
Cons
- Summaries can miss subtle context in fast discussions.
- Support score on G2 comparison lower than peers.
Pricing: $15 per user/month billed annually (Pro) · Free plan
Circleback
AI meeting notes tool that captures action items with or without a bot and offers an SSO/SCIM tier priced openly at $35 per user.
Circleback captures meeting notes and action items with a bot or through a desktop app without one. It stands out for broad platform and integration coverage, SOC 2 Type II and HIPAA support, and openly listed pricing through its Enterprise tier.
- Best for
- Teams wanting transparent public pricing through the Enterprise tier.
- Company size
- Individuals to enterprise.
Key features
- Transcription accuracy and languages
- Over 100 languages (vendor)
- Meeting platform support
- Zoom, Google Meet, Teams, WebEx, Slack huddles, GoTo, in-person.
- Summaries and action items
- Structured notes, action items assigned and organized; search across meetings.
- CRM and workflow integrations
- Slack, Notion, Linear, HubSpot, Salesforce, Attio, Asana, Monday, Zoho, Intercom, Zapier, Make, API, MCP, CLI.
Pros
- Automatic notes and action items.
Cons
- Speaker identification and in-person meetings could be better (G2 reviewer)
Pricing: $15 per user/month (Pro) · Free plan
How to choose the best AI meeting assistant
Begin with where your meetings happen and who needs the notes. A solo consultant needs a different tool from a sales team that wants calls synced to Salesforce or a company that must meet strict security rules. Next decide whether a visible bot in the call is acceptable to your guests, then test the quality of summaries on a real meeting. The criteria below explain what to check in each area before you commit to a plan.
Pricing model
Most AI meeting assistants charge per user and cap free plans by transcription minutes, AI credits or feature access. Strong tools make clear what each tier includes, while weaker ones hide limits or sell extras separately. Check seat minimums and add-on costs, which can raise the bill well above the entry price.
- Fathom: Per user; Free, Premium, Team, Business, Enterprise.
- Granola: Per user; Basic, Business, Enterprise.
- Fireflies.ai: Per seat; credits for AI features, rate limits on API and bulk upload.
- Fellow: Per user, seat caps by plan (5/20/50/unlimited)
- tl;dv: Per seat; Free, Pro, Business tiers shown publicly; paid plans in EUR on the vendor pricing page.
Target company size
Some tools are built for individuals, others for sales teams or large enterprises with compliance needs. An individual tool may lack admin controls and SSO, while an enterprise platform may be heavy for a small team. Match the tool to your team size and the admin features you will need next year.
- Fathom: Individuals through teams; Enterprise for large orgs.
- Granola: Individuals to enterprise.
- Fireflies.ai: Individuals to enterprise.
- Fellow: Small teams to enterprise; Team caps at 20 seats, Business at 50.
- tl;dv: Individuals through mid-market teams (no enterprise tier on the vendor pricing page)
Transcription accuracy and languages
Accuracy covers how well the tool handles accents, background noise and overlapping speakers, plus how many languages it supports. Good speaker labels make notes much easier to trust. Test with a real call from your own team, since vendor language counts rarely tell you how well a tool copes with your audio.
- tl;dv: 30+ languages and dialects per vendor homepage; no accuracy figure published.
- Avoma: Reviewers note occasional errors with accents or poor audio.
- Gong: Multilingual capabilities claimed, languages not specified on homepage.
- Krisp: About 17 languages per a 2026 third-party review; speaker IDs and timestamps.
- Sembly AI: 48 languages per About page; other pages say 40+ or 42 total; full support for a subset.
Meeting platform support
Check that the tool works with Zoom, Google Meet and Microsoft Teams, and whether it also handles phone calls and in-person meetings through a mobile or desktop app. Some assistants cover only the big three video platforms, while others work on any app by capturing device audio.
- Granola: Desktop works with any platform (Zoom, Meet, Teams); mobile for in-person.
- Fireflies.ai: Video conferencing, dialers, Chrome extension (vendor nav)
- Fellow: Zoom, Google Meet, Microsoft Teams (plus Slack)
- tl;dv: Zoom, Google Meet, Microsoft Teams.
- Krisp: Works across apps on desktop (Zoom, Teams, Meet) and in-person via mobile app.
Summaries and action items
This is the core value of the category. A strong tool produces short summaries, clear decisions and action items with owners, and lets you search across past meetings. Weaker tools produce generic recaps that miss context in fast discussions, so review the output of a real meeting before you decide.
- Fathom: Instant AI summaries free; advanced summaries and AI action items on Premium.
- Granola: AI chat across meetings; notes enhanced from your own typed notes.
- Fireflies.ai: AI Assistant, Conversation Intelligence, Live Assist (per vendor site)
- Fellow: AI notes, summaries and action items; pre-meeting agendas.
- tl;dv: AI summaries, highlights and action items (vendor homepage)
CRM and workflow integrations
Integrations decide whether notes stay in the tool or reach the places where work happens. Look for Salesforce, HubSpot, Slack, Notion and Zapier connections, plus an API for custom flows. Many tools reserve CRM field sync or webhooks for higher tiers, so confirm which plan includes the ones you need.
- Fathom: CRM field sync and Deal View on Business.
- Granola: Notion, Zapier, HubSpot on Business; Salesforce on Enterprise.
- Fireflies.ai: CRM, dialer and collaboration integrations plus API.
- Fellow: Salesforce and HubSpot on Business; Confluence and Notion on Team; Slack on Free.
- tl;dv: Vendor claims 5,000+ tools via integrations.
Privacy and security
Meetings often include client data, so check where data is stored, how long it is kept, whether the vendor trains models on it and which certifications it holds, such as SOC 2, GDPR or HIPAA. SSO and SCIM are usually reserved for top tiers, which matters for larger companies.
- Granola: SOC 2 Type 2, GDPR commitment; US AWS VPC; no vendor model training by OpenAI/Anthropic; Granola trains on anonymized data unless you opt out (Enterprise off by default)
- Fireflies.ai: Trust Center lists SOC 2, HIPAA, GDPR; Enterprise has private storage, custom retention, audit logs.
- Fellow: Hosted on AWS; Enterprise adds transcript redaction and recording permissions; certifications not confirmed by the vendor.
- tl;dv: SOC 2 and GDPR per vendor homepage; data stored in the EU; AES-256 at rest.
- Avoma: SOC 2 Type II, ISO/IEC 42001:2023, GDPR support; hosted in AWS US.
Bot-based vs botless capture
Bot-based tools join the call as a visible participant, which makes recording obvious but can feel intrusive with clients. Botless tools capture audio from your device and stay invisible, but you often have to start them manually. Whichever you choose, make sure guests are told the meeting is being recorded.
- Granola: Botless: you start it manually, no auto-join.
- Fireflies.ai: Meeting bot and Chrome extension (no botless claim verified)
- tl;dv: Vendor labels it 'no bot required'; mechanism not explained on the page.
- Krisp: Bot-free: captures audio locally on the device.
- Sembly AI: Bot joins meetings.
What AI meeting assistants really cost
Features decide the shortlist; the bill decides whether it stays affordable as the team grows. The numbers below come from each vendor's published plans: entry prices, how far plans climb, what single sign-on costs extra and which fees sit on top.
- Median entry price
- $14
- Publish their prices
- 11 of 12
- Free plans
- 8 of 12
- Biggest price climb
- 3.9x
per user per month, cheapest paid plan of each tool
1 quote on request
plus 3 free trials
Fireflies.ai, $10 to $39
What AI meeting assistants cost per year for your size
For 20 users on the cheapest plan that fits, Fellow costs $1,680 a year and Sembly AI $4,800. Pick your own size: the order changes because free plans end, plans have user caps and per-user prices multiply differently.
| # | Tool | Plan and price basis | Per year |
|---|---|---|---|
| 1 | Fellow | Team$7 per user per month | $1,680 |
| 2 | Krisp | Core$8 per user per month | $1,920 |
| 3 | Fireflies.ai | Pro$10 per user per month | $2,400 |
| 4 | Granola | Business$14 per user per month | $3,360 |
| 5 | Fathom | Team$15 per user per month | $3,600 |
| 6 | Read AI | Pro$15 per user per month | $3,600 |
| 7 | Circleback | Pro$15 per user per month | $3,600 |
| 8 | tl;dv | Pro$18 per user per month | $4,320 |
| 9 | Avoma | Startup$19 per user per month | $4,560 |
| 10 | Otter.ai | Business$19.99 per user per month | $4,798 |
| 11 | Sembly AI | Pro$20 per user per month | $4,800 |
List prices per month as published on October 24, 2026, billed annually where the vendor shows both, promotions excluded. Full feature plan adds one-time onboarding fees in year one. Not in the calculation: Gong (quote only, another pricing unit or a plan that does not fit this size).
How far each price can climb
The entry price is rarely what you pay once the team needs more. Each line runs from a tool's cheapest paid plan to its most expensive published plan. Fireflies.ai grows 3.9x from $10 to $39, Fellow 3.6x.
- Fireflies.aiPro $10 to Enterprise $39 per user per month3.9x
- FellowTeam $7 to Enterprise $25 per user per month3.6x
- Sembly AIBasic $10 to MAX $30 per user per month3x
- GranolaBusiness $14 to Enterprise $35 per user per month2.5x
- Otter.aiPro $8.33 to Business $19.99 per user per month2.4x
- CirclebackPro $15 to Enterprise $35 per user per month2.3x
- AvomaStartup $19 to Enterprise $39 per user per month2.1x
- Read AIPro $15 to Enterprise+ $29.75 per user per month2x
- KrispCore $8 to Advanced $15 per user per month1.9x
- FathomTeam $15 to Business $25 per user per month1.7x
- tl;dvPro $18 to Business $29 per user per month1.6x
Published plan prices only; quote-only plans are not on the scale. The scale is logarithmic so cheap and expensive tools fit on one line.
The price of single sign-on
If IT requires SAML single sign-on, the plan that includes it sets your real price, not the entry plan. 7 of the 10 tools that say where SSO sits charge more for it; 2 of 12 publish nothing about SSO, so ask before you budget.
- Read AI+$14.75per user per month: SAML SSO needs Enterprise+ ($29.75) instead of Pro ($15), $3,540 a year for 20 users.
- Fellow+$18per user per month: SAML SSO needs Enterprise ($25) instead of Team ($7), $4,320 a year for 20 users.
- Avoma+$20per user per month: SAML SSO needs Enterprise ($39) instead of Startup ($19), $4,800 a year for 20 users.
- Sembly AI+$20per user per month: SAML SSO needs MAX ($30) instead of Basic ($10), $4,800 a year for 20 users.
- Circleback+$20per user per month: SAML SSO needs Enterprise ($35) instead of Pro ($15), $4,800 a year for 20 users.
- Granola+$21per user per month: SAML SSO needs Enterprise ($35) instead of Business ($14), $5,040 a year for 20 users.
- Fireflies.ai+$29per user per month: SAML SSO needs Enterprise ($39) instead of Pro ($10), $6,960 a year for 20 users.
- FathomAskSAML SSO sits on Enterprise, which is quote only.
How AI meeting assistant pricing works
Most meeting assistants follow the same pattern: a free plan, a per-user paid plan, and an enterprise tier that is quoted or restricted. The cost traps hide between those tiers. Here are the pricing models and surprises worth checking before you roll one out to a team, based on how the tools in this list publish their plans. Use them as a checklist when you compare quotes, and keep the answers with your records for the renewal.
Per-user seats with a free tier
Nearly every tool here charges per user per month, and most have a free plan. The free plan limits minutes, credits or storage, so people who attend many meetings end up on a paid seat anyway. Decide up front who really needs a paid seat and who can stay free.
Annual billing discounts
Several headline prices apply only when billed annually, and monthly billing costs more. One tool lists $18 per seat on annual billing and a higher price month to month. If you are still testing, pay the monthly premium for a quarter and then switch to annual.
SSO behind the top tier
SSO, SCIM and compliance controls usually sit on Enterprise plans, and some have user minimums. A tool that looks cheap per seat can jump sharply once security requires SSO. Ask for the Enterprise quote before you commit to the cheaper plans.
Add-ons and platform fees
Some vendors sell revenue or conversation intelligence as separate per-seat add-ons, and one sales-focused tool lists a platform fee and one-time onboarding with no published amount. These can double the cost of the seat itself. Ask for the all-in first-year number in writing.
Credits and usage limits
AI credits and file upload allowances scale by plan on several tools. Heavy users hit these limits first and are pushed up a tier. Check what happens when credits run out: a hard stop, a slowdown or an extra charge.
Costs that are easy to miss
Add-ons, usage fees and premium modules often decide the real bill. These are the paid extras the vendors list themselves.
- Fireflies.aiExtra AI credits (price not confirmed by the vendor)
- FellowTailored onboarding (extra fee, price not published)
- AvomaConversation Intelligence $29 annual / $35 monthly per seat; Revenue Intelligence $29 / $35 per seat; Lead Router $19 / $25 per seat
- GongPlatform fee (amount not published); One-time onboarding (third parties cite $7,500 to $65,000, not confirmed by the vendor); Engage, Forecast, Enable as separate products
- Otter.aiHIPAA compliance add-on (Enterprise, price not published)
- Read AIFile upload credits scale by plan (100/200/300)
Our recommendation
Pick by how you work: a free plan for individual use, a botless app for sensitive client calls, a CRM-connected tool for sales or a certified platform for regulated teams. Run one real meeting through your top two choices and compare the notes. To keep the cost under control, count seat minimums, credits and add-ons before you commit.
AI Meeting Assistants: frequently asked questions
What is the best AI meeting assistant?
It depends on your needs. Fathom suits people who want a strong free plan, Granola suits those who dislike bots in calls, Fireflies suits teams that need many integrations, and Avoma suits sales and customer success teams.
Which AI note taker has the best free plan?
Fathom offers unlimited free recording and transcription with instant AI summaries. Otter.ai, Read AI, Fireflies, Fellow and tl;dv also have free plans, but several cap minutes or features, so check the limits.
Do AI notetakers join calls as a visible bot?
Many do, including Fireflies, Read AI and Sembly AI. Granola and Krisp work without a bot by capturing audio on your device, and Circleback can do either. A visible bot makes recording obvious to guests.
Are AI meeting assistants secure and compliant?
Security varies by vendor. Circleback, Otter.ai, Fireflies, Sembly AI and Avoma list certifications such as SOC 2, HIPAA or GDPR, and tl;dv stores data in the EU. Always check retention, model training policy and SSO before rolling one out.
How much does an AI meeting assistant cost?
Paid plans mostly cost $7 to $20 per user per month billed annually, for example Fellow at $7, Otter.ai at $8.33, Fireflies at $10 and Read AI at $15. Avoma add-ons and enterprise tools like Gong cost more.
What do AI meeting assistants cost for a team of 20?
Calculated from published list prices: Fathom: 20 x $15 x 12 = $3,600/yr on Team annual; Granola: 20 x $14 x 12 = $3,360/yr, assuming the listed $14 is a monthly price; Fellow: Team annual: 20 x $7 x 12 = $1,680/yr (but 20 seats is the plan cap, 10 AI notes/user/month); Business annual: 20 x 15 x 12 = $3,600/yr; Enterprise annual: 20 x 25 x 12 = $6,000/yr; tl;dv: Pro annual: 20 x $18 x 12 = $4,320/yr; Business annual: 20 x $29 x 12 = $6,960/yr; Avoma: 20 x $19 x 12 = $4,560/yr on Startup annual (within 25 seat cap); Krisp: Core annual: 20 x $8 x 12 = $1,920/yr; Advanced annual: 20 x 15 x 12 = $3,600/yr. Tools that quote on request are not included.
Which AI meeting assistants have a free plan or free trial?
Fathom (free plan, free trial), Granola (free plan), Fireflies.ai (free plan), Fellow (free plan, free trial), tl;dv (free plan), Avoma (free trial), Krisp (free trial), Otter.ai (free plan), Sembly AI (free trial), Read AI (free plan) and Circleback (free plan), according to the vendors' sites on October 24, 2026.