Whereby review (2026): features, pros and cons, pricing
Browser-based video meetings with permanent room links, hosted mostly in the EU.
Verdict at a glance
Whereby runs video meetings in the browser with permanent room links, so guests join without installing anything. It is hosted mostly in the EU and holds ISO 27001, which makes it a fit for small teams and client-facing professionals.
Pros
- Easy to join from a browser with no install.
What is Whereby?
Browser-based video meetings with permanent room links, hosted mostly in the EU. It is built for small teams and client-facing professionals who want link-based rooms without installs and EU-based buyers wanting EU hosting and ISO 27001. Whereby was founded in 2013.
Category: Video Conferencing Software
Whereby key features
| Feature | What we found |
|---|---|
| Participant and meeting length limits | Free 4 attendees/30 min; Pro 100; Business 200; unlimited length on paid. |
| Security and compliance | ISO 27001; AES-256 at rest, TLS 1.2; E2E on small rooms; HIPAA not mentioned. |
| Recording and AI transcription | Local recording; unlimited recording on Pro; AI transcription not mentioned. |
| Calendar and chat integrations | Google Calendar named; Slack and Teams not mentioned. |
| Meeting room and hardware support | Not described; browser-based. |
Whereby pricing
Whereby bills per host per month: Free is $0 for one host, Pro is $10.99 and Business is $13.99. Business requires at least three hosts, so it starts at about $41.97 a month at monthly rates. Prices are shown in USD excluding VAT. Monthly and annual billing are offered, and the annual toggle says save 17%, but the annual amounts are not shown. Paid Whereby recording storage is an add-on with no listed price. The Embedded product for developers is priced by usage.
| Plan | Price | Unit | Notes |
|---|---|---|---|
| Free | $0 | 1 host | 4 attendees, 30 min, 1 room |
| Pro | $10.99 | per host per month | 100 attendees, unlimited length, 3 rooms, branding, unlimited recording |
| Business | $13.99 | per host per month | Minimum 3 hosts, 200 attendees, unlimited rooms, custom subdomain |
Prices shown in USD excl. VAT. Annual toggle says Save 17%, annual amounts not captured.
Who Whereby is best for
Best for
- Small teams and client-facing professionals who want link-based rooms without installs.
- EU-based buyers wanting EU hosting and ISO 27001.
Not ideal for
- Teams needing webinars, AI notes or room hardware (not described)
- Buyers needing SSO (not documented)
Whereby alternatives
Zoom WorkplaceTeams whose main need is reliable video meetings with chat attached.
Google MeetTeams already on Google Workspace that want meetings tied to Calendar and Gmail.
Jitsi MeetTeams with IT staff who want to self-host and control data.
Zoho MeetingSmall teams already on Zoho apps that want meetings and webinars from one vendor.
Dialpad MeetingsTeams already buying Dialpad for calling that want meetings in the same app.
GoTo MeetingSmall and mid-size businesses that want per-organizer pricing instead of per-attendee.
What Whereby really costs
- Per seat per month
- $10.99 (Pro, per host, monthly billing)
- Billing
- Monthly and annual.
- Annual discount
- 17% (vendor 'Save 17%' toggle)
- Minimum seats
- 3 hosts minimum on Business.
- 20 users per year
- Pro on monthly billing: 20 x $10.99 x 12 = $2,637.60/yr (annual-billing price not captured)
Add-ons and extras to budget for
- Whereby-provided recording storage (paid, price not shown)
Questions to ask about price
- How much can the price rise at renewal, and is the increase capped in the contract?
- Are there one-time costs for implementation, onboarding or data migration?
Is Whereby worth the price?
Whereby is good value for small teams and client-facing professionals who want link-based rooms without installs, since only hosts pay. If all 20 users were hosts on Pro with monthly billing, the cost would be $2,637.60 a year, and the annual price is not shown. It gets awkward if you need webinars, AI notes or room hardware, which are not described, and Business needs three hosts minimum.
Worth it if
- Small teams and client-facing professionals who want link-based rooms without installs.
- EU-based buyers wanting EU hosting and ISO 27001.
Look elsewhere if
- Teams needing webinars, AI notes or room hardware (not described)
- Buyers needing SSO (not documented)
Cheaper per seat than Whereby
- Google Meet$7 (Business Starter, annual commitment); $8.40 flexible monthly.
Pricing details most reviews leave out
- Business plan requires at least 3 hosts.
- Data hosted mostly on AWS Dublin, so it stays in the EU.
- Whereby says it does not store audio or video itself; recordings go local, to your own S3 bucket or paid Whereby storage.
- ISO 27001 since Feb 2022, renewed 2025; SOC 2 applies to data centres, not stated for Whereby itself.
- Separate Embedded product for developers is priced by usage.
Our verdict on Whereby
Whereby offers browser-based video meetings with permanent room links, and it has a real free plan. Free covers one host with 4 attendees, 30 minute meetings and 1 room. Pro is $10.99 per host per month with 100 attendees, unlimited meeting length, 3 rooms, branding and unlimited recording. Business is $13.99 per host per month, with a minimum of 3 hosts.
Pricing is per host, not per attendee, so only people who start meetings need a paid seat, which keeps small-team costs down. Prices are in USD excluding VAT, and the annual toggle says save 17%, though the annual amounts are not shown. Recording storage on Whereby's own servers is a paid extra with no listed price; local recording and your own S3 bucket are alternatives. G2 rates it 4.6 from 1,160 reviews.
Whereby FAQ
What is Whereby used for?
Whereby runs video meetings in the browser with permanent room links, so guests join without installing anything. It is hosted mostly in the EU and holds ISO 27001, which makes it a fit for small teams and client-facing professionals. It suits small teams and client-facing professionals who want link-based rooms without installs.
Does Whereby have a free plan?
Yes. The Free plan covers one host with 4 attendees, 30 minute meetings and 1 room. Paid plans start at $10.99 per host per month.
How much does Whereby cost for 20 users?
Pricing is per host. If all 20 were hosts on Pro with monthly billing, that is 20 x $10.99 x 12 = $2,637.60 a year. Annual billing is advertised as saving 17%, but the annual amounts are not shown.
Is there a minimum number of hosts on Whereby?
Yes, on Business: it requires at least 3 hosts at $13.99 per host per month. Free and Pro have no stated minimum.
About Whereby
- Founded
- 2013.
Listed in: Video Conferencing Software
Sources
Every fact on this page comes from Whereby's own pricing, product or documentation pages, G2 and company records, checked on October 24, 2026. Unknown values are left out instead of estimated.