Verdict at a glance
ShareFile is a secure client file sharing and document workflow tool with e-signature, aimed at professional services firms. Client users are unlimited, and HIPAA and SEC and FINRA eligibility start on the Premium plan.
What is ShareFile?
Secure client file sharing and document workflow tool with e-signature, aimed at professional services firms. It is built for accounting and financial firms needing HIPAA or SEC+FINRA-eligible sharing (Premium and up) and teams with many external clients (client users unlimited on all plans).
Category: Cloud Storage and File Sharing
ShareFile key features
ShareFile features, checked October 24, 2026| Feature | What we found |
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| Storage per user and limits | 3 TB account storage, 1 TB aggregated per license; 3 TB packs addable. |
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| Sharing and permission controls | View-only restrictions, file drop links, dynamic watermarking (Premium) |
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| Real-time collaboration and editing | Co-editing and check-in/out on Advanced; e-signature on Premium. |
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| Security and encryption | Encrypted storage and sharing, MFA; SIEM, DLP, UEBA on Enterprise. |
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| Compliance certifications | HIPAA and SEC+FINRA eligibility on Premium and up. |
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| Version history and recovery | File versioning on all plans. |
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| Integrations | Salesforce and QuickBooks (Premium) |
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ShareFile pricing
ShareFile charges per user per month on four plans. Advanced is $16.50 or $18.15, Premium is $26.00 or $28.59, Enterprise is $35.00 or $42.00 and Virtual Data Room is $69.30 or $77.00. The lower figure is likely the annual rate, though the page does not label it. Minimums are 3 users, or 5 for the data room. You choose monthly or annual at sign-up; monthly can move to annual anytime, but annual cannot go back to monthly. Multi-year terms go through sales. Extra 3 TB storage packs are available, with the price not shown.
ShareFile plans as published on October 24, 2026| Plan | Price | Unit | Notes |
|---|
| Advanced | $16.50 / $18.15 | per user/month | two prices shown unlabeled; likely annual/monthly; 3 users min |
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| Premium | $26.00 / $28.59 | per user/month | e-signature, workflows, HIPAA, SEC+FINRA |
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| Enterprise | $35.00 / $42.00 | per user/month | SCIM, SIEM, DLP |
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| Virtual Data Room | $69.30 / $77.00 | per user/month | 5 licenses min |
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Multi-year requires sales.
Who ShareFile is best for
Best for
- Accounting and financial firms needing HIPAA or SEC+FINRA-eligible sharing (Premium and up)
- Teams with many external clients (client users unlimited on all plans)
Not ideal for
- Single users: 3 license minimum on all but VDR (5)
- Teams wanting a general-purpose team drive.
ShareFile alternatives
EgnyteMid-size firms wanting governance and ransomware detection on file storage. 
BoxRegulated organizations needing FedRAMP Moderate or HIPAA (Enterprise tier) 
Dropbox BusinessSmall teams (Standard is available from 1 user) wanting simple sync and sharing. 
TresoritRegulated teams (HIPAA, legal, finance) that need zero-knowledge encryption. 
Google DriveTeams already on Google Workspace email and Docs. 
What ShareFile really costs
- Per seat per month
- $16.50 (Advanced, lower of two listed prices); Premium $26.00.
- Billing
- Monthly and annual.
- Minimum seats
- 3 users.
- 20 users per year
- Advanced: 20 x 16.50 x 12 = 3,960 per year if lower price is annual rate.
- Renewal terms
- Monthly to annual allowed anytime; annual back to monthly not supported.
Add-ons and extras to budget for
- 3 TB storage packs, price not captured.
Questions to ask about price
- What is the discount for annual billing, and can we start monthly?
- Are there one-time costs for implementation, onboarding or data migration?
Is ShareFile worth the price?
ShareFile is good value for accounting and financial firms that need HIPAA or SEC and FINRA eligibility (Premium and up) and have many outside clients, since client users cost nothing extra. For 20 users, Advanced comes to $3,960 per year if the lower price is the annual rate. It gets expensive if you only need a simple team drive, or if you are a single user, because of the 3-license minimum.
Worth it if
- Accounting and financial firms needing HIPAA or SEC+FINRA-eligible sharing (Premium and up)
- Teams with many external clients (client users unlimited on all plans)
Look elsewhere if
- Single users: 3 license minimum on all but VDR (5)
- Teams wanting a general-purpose team drive.
Pricing details most reviews leave out
- SCIM provisioning only on Enterprise, while SSO is on all four plans.
- Billing choice is locked: annual cannot revert to monthly.
- SEC+FINRA archiving has a 200 GB per user fair use limit.
- Client users are unlimited on all plans.
Our verdict on ShareFile
ShareFile is a client file sharing and document workflow tool for professional services firms, priced per user with a 3-user minimum on most plans. Advanced lists at $16.50 per user per month, Premium at $26.00, Enterprise at $35.00 and Virtual Data Room at $69.30. Each plan shows two prices, and the page does not label which is annual and which is monthly.
Client users are unlimited on all plans, which keeps the bill tied to your own staff. G2 shows 4.1 from 1,466 reviews. The cost traps are the 3-user minimum, the 5-license minimum on the Virtual Data Room and a billing choice you cannot undo. Check which of the two listed prices applies to your billing choice before you sign.
ShareFile FAQ
What is ShareFile used for?
ShareFile is a secure client file sharing and document workflow tool with e-signature, aimed at professional services firms. Client users are unlimited, and HIPAA and SEC and FINRA eligibility start on the Premium plan. It suits accounting and financial firms needing HIPAA or SEC+FINRA-eligible sharing (Premium and up).
How much does ShareFile cost per user?
Advanced starts at $16.50 per user per month, Premium at $26.00, Enterprise at $35.00 and Virtual Data Room at $69.30. Each plan shows a second, higher price that the page does not label.
How much does ShareFile cost for 20 users?
On Advanced, 20 users at $16.50 come to $3,960 per year, assuming the lower price is the annual rate. Premium at $26.00 would be $6,240 per year on the same basis.
Can I switch ShareFile from annual to monthly billing?
No. You can move from monthly to annual at any time, but annual billing cannot be changed back to monthly. Multi-year contracts need a conversation with sales.
Sources
Every fact on this page comes from ShareFile's own pricing, product or documentation pages, G2 and company records, checked on October 24, 2026. Unknown values are left out instead of estimated.
Sources (1)
- pricing page (sharefile.com)
