RoboForm review (2026): features, pros and cons, pricing
A long-running password manager from Siber Systems with a low per-user business price and form-filling as its signature feature.
Verdict at a glance
RoboForm is a long-running password manager from Siber Systems, best known for fast form filling. It offers a low per-user business price and a simple browser extension, which suits small teams on a tight budget.
Pros
- Quick login and form autofill work well.
- Simple browser extension and password generator.
Cons
- Support quality scores lower than rivals in G2 comparisons.
What is RoboForm?
A long-running password manager from Siber Systems with a low per-user business price and form-filling as its signature feature. It is built for small teams that want a cheap per-user business password manager and teams that rely on web form autofill.
Category: Business Password Managers
RoboForm key features
| Feature | What we found |
|---|---|
| Shared vaults and permissions | Shared folders with role-based access reported by third-party review; not confirmed by the vendor. |
| SSO and directory sync | SSO and SCIM listed; SCIM options reported for Okta, OneLogin and Microsoft Entra ID (eSecurityPlanet) |
RoboForm pricing
RoboForm Business is priced per user per year and tiered by team size. Reported figures run from $39.95 per user for 1 to 10 users down to $29.95 for 101 to 1,000 users. Billing is annual only, there is a reported 14-day free trial, and there is no free plan listed. Above 1,000 users the price is a custom quote. No add-ons, minimum seat count, annual discount or renewal terms are published, so the bill is simply seats times the tier price. All of these numbers come from third-party sources, not the vendor's own page.
| Plan | Price | Unit | Notes |
|---|---|---|---|
| Business | $29.95 to $39.95 | per user per year, tiered by team size (2024 review, not vendor page) | Over 1,000 users: custom quote |
Figures from eSecurityPlanet review and G2 listing; 14-day trial per eSecurityPlanet. Not confirmed on the vendor site. Verify before use.
Who RoboForm is best for
Best for
- Small teams that want a cheap per-user business password manager.
- Teams that rely on web form autofill.
Not ideal for
- Enterprises needing a verified deep audit trail and PAM.
- Buyers who need public vendor-confirmed SSO/SCIM plan details before a trial.
RoboForm alternatives
1PasswordSmall teams of up to 20 via the Starter Pack.
BitwardenBudget-conscious teams: $4 per user per month for Teams.
Keeper SecurityRegulated or government-adjacent buyers needing FedRAMP, FIPS 140-3 or HIPAA alignment.
DashlaneSmall and mid-size teams that want a polished employee-facing app.
NordPassCost-focused SMBs on Google Workspace.
LastPassTeams already on LastPass wanting familiar admin tooling.
What RoboForm really costs
- Per seat per month
- About $2.50 per user per month billed annually (Fitgap listing); about $29.95 to $39.95 per user per year (eSecurityPlanet)
- Billing
- Annual only.
- 20 users per year
- 20 x $39.95 = $799 per year at the top of the reported range (third-party prices)
Questions to ask about price
- Is there a minimum number of seats or a minimum annual spend?
- What is the discount for annual billing, and can we start monthly?
- Which features we need sit in add-ons or a higher plan, and what do they cost?
- How much can the price rise at renewal, and is the increase capped in the contract?
- Are there one-time costs for implementation, onboarding or data migration?
Is RoboForm worth the price?
RoboForm is good value for small and mid-size teams that want a cheap password manager and rely on web form autofill. At the top of the reported range, 20 users cost about $799 per year. It gets less certain for buyers who need SSO and SCIM guaranteed in writing, because plan gating is not confirmed, or for companies heading past 1,000 users, where pricing becomes a negotiation.
Worth it if
- Small teams that want a cheap per-user business password manager.
- Teams that rely on web form autofill.
Look elsewhere if
- Enterprises needing a verified deep audit trail and PAM.
- Buyers who need public vendor-confirmed SSO/SCIM plan details before a trial.
Cheaper per seat than RoboForm
- NordPass$1.99 (Teams, 1-year plan, Cybernews)
- Keeper Security$2 (Business Starter, third-party reported, 5-10 users only)
Pricing details most reviews leave out
- Price per user falls as team size grows (reported $39.95 for 1-10 users to $29.95 for 101-1000)
- Over 1,000 users requires a custom quote.
- Entry personal price on G2 is $39.95 per year.
- Plan gating of SSO/SCIM is unconfirmed.
Our verdict on RoboForm
RoboForm is a password manager from Siber Systems that competes mainly on price. Third-party reviews put its business pricing at roughly $29.95 to $39.95 per user per year, which works out to about $2.50 per user per month billed annually. That is low for a business password manager, and the per-user price falls as the team grows. These figures come from reviews and listings rather than a vendor price list, so confirm the quote before you budget.
The catch is what the low price does not show. Billing is annual only, teams above 1,000 users need a custom quote, and RoboForm does not publish renewal terms or add-on pricing. Whether SSO and SCIM are included in the Business plan is also reported by third parties rather than confirmed by the vendor, so an identity requirement could change the real cost. G2 users rate it 4.6 out of 5 across 749 reviews, so the low price does not appear to come with weak basics.
RoboForm FAQ
What is RoboForm used for?
RoboForm is a long-running password manager from Siber Systems, best known for fast form filling. It offers a low per-user business price and a simple browser extension, which suits small teams on a tight budget. It suits small teams that want a cheap per-user business password manager.
How much does RoboForm cost for 20 users?
At the top of the reported range of $39.95 per user per year, 20 users cost about $799 per year. Larger tiers are reported at lower per-user prices, so the real quote may be lower. These are third-party prices, so ask RoboForm for a written quote.
Does RoboForm have a free trial?
A 14-day free trial is reported by third-party reviews. RoboForm is not listed with a free plan for business use. Check the trial terms with the vendor before you start.
Is RoboForm billed monthly or annually?
Business billing is annual only. The reported per-month equivalent is about $2.50 per user. Renewal terms and any price change at renewal are not published.
Sources
Every fact on this page comes from RoboForm's own pricing, product or documentation pages, G2 and company records, checked on October 24, 2026. Unknown values are left out instead of estimated.