Reftab review (2026): features, pros and cons, pricing
IT asset tracking tool with a per-software-user plan that adds SaaS discovery, license tracking and access reviews.
Verdict at a glance
Reftab is an IT asset tracking tool with a per-software-user plan that adds SaaS discovery, license tracking and access reviews. It is free up to 50 assets and suits small IT teams that also need hardware tracking.
Pros
- Easy setup and responsive support (GetApp reviewers)
- Good integrations.
Cons
- Minor bugs and limited bulk actions.
- Learning curve; one reviewer wanted built-in ticketing.
What is Reftab?
IT asset tracking tool with a per-software-user plan that adds SaaS discovery, license tracking and access reviews. It is built for small IT teams that already need hardware asset tracking and want SaaS tracking in one tool and budget-conscious teams, since the software plan is $9 per tracked user per year. Reftab was founded in 2013 and is based in New York, US.
Category: Business Subscription Tracking Software, SaaS License Management Software
Reftab key features
| Feature | What we found |
|---|---|
| How inventory is built | Browser-based app discovery plus Microsoft and Okta integrations. |
| Seat counts | License and user tracking. |
| Integrations | Microsoft, Okta, Adobe; Intune, Jamf, Jira on hardware side. |
| Usage signal | Software usage and spend (detail not documented) |
Reftab pricing
Reftab splits its pricing by job. Free covers up to 50 assets with no time limit. Hardware Asset Management is $125 per month for unlimited users with a 14-day trial. Software Asset Management is $9 per tracked software user per year, also with a 14-day trial, and includes SaaS discovery, license and user tracking, spend and access reviews. Complete ITAM combines hardware and software with all integrations at a custom price. Payment is by card or ACH, and nonprofit and education discounts are available on request. The pricing page says you can cancel anytime with no contracts.
| Plan | Price | Unit | Notes |
|---|---|---|---|
| Free | $0 | up to 50 assets | No time limit |
| Hardware Asset Management | $125 | per month, unlimited users | 14-day trial |
| Software Asset Management | $9 | per tracked software user per year | SaaS discovery, license and user tracking, spend, access reviews; 14-day trial |
| Complete ITAM | Custom | Hardware plus software, all integrations |
Pay by card or ACH. Nonprofit and education discounts on request.
Who Reftab is best for
Best for
- Small IT teams that already need hardware asset tracking and want SaaS tracking in one tool.
- Budget-conscious teams, since the software plan is $9 per tracked user per year.
Not ideal for
- Large enterprises needing deep SaaS spend and renewal negotiation.
- Teams wanting automated reclaim and rightsizing (not documented)
Reftab alternatives
EZO AssetSonarIT teams that need hardware and software asset tracking in one tool.
ManageEngine AssetExplorerSmall and mid-size IT teams that want published per-asset pricing.
FreshserviceIT teams that need a help desk and CMDB first and license tracking second.
OomnitzaIT teams that want hardware and software asset data reconciled in one system.
ZluriIT teams combining SaaS management with access reviews and onboarding automation.
1Password SaaS ManagerSecurity-led IT teams that already use 1Password and want shadow IT discovery tied to access management.
What Reftab really costs
- Per seat per month
- $0.75 per tracked software user per month ($9 per user per year, Software Asset Management)
- Billing
- Annual (software), monthly (hardware plan $125/mo)
- 20 users per year
- 20 tracked software users * $9 = $180 per year (published price; billing term not explicit)
- Renewal terms
- Pricing page says cancel anytime, no contracts; formal terms not confirmed.
Add-ons and extras to budget for
- Hardware Asset Management $125/month, unlimited users.
- Complete ITAM custom.
Questions to ask about price
- Is there a minimum number of seats or a minimum annual spend?
- What is the discount for annual billing, and can we start monthly?
- Are there one-time costs for implementation, onboarding or data migration?
Is Reftab worth the price?
Very good value for a small IT team that wants SaaS tracking without an enterprise contract. For 20 tracked software users the published price is $180 per year, though the billing term is not explicit. It gets awkward for large enterprises that need deep spend analysis and renewal negotiation, and for teams that expect automated reclaim and rightsizing, which are not documented. Watch the hardware plan too: $125 per month is a flat cost that does not shrink with a smaller team.
Worth it if
- Small IT teams that already need hardware asset tracking and want SaaS tracking in one tool.
- Budget-conscious teams, since the software plan is $9 per tracked user per year.
Look elsewhere if
- Large enterprises needing deep SaaS spend and renewal negotiation.
- Teams wanting automated reclaim and rightsizing (not documented)
Pricing details most reviews leave out
- Only 4 G2 reviews (4.3); GetApp has about 138, so rely on GetApp for volume.
- SaaS features sit in a separate $9 per user per year plan, not in the $125/month hardware plan.
- Hardware plan has unlimited users; the software plan is billed per tracked software user.
- Accessories and licenses are free and unlimited to track.
- Browser-based discovery means coverage depends on the extension being installed.
Our verdict on Reftab
Reftab is an IT asset tracker with unusually cheap software tracking for small teams. A Free plan covers up to 50 assets with no time limit. The Software Asset Management plan costs $9 per tracked software user per year and adds SaaS discovery, license and user tracking, spend and access reviews. The hardware plan is $125 per month with unlimited users.
The catch is that SaaS features sit in their own plan and are not part of the $125 hardware plan, so a team that wants both pays for both, or asks for custom Complete ITAM pricing. Accessories and licenses are free and unlimited to track. G2 lists only 4 reviews at 4.3, so price is clearer than public feedback.
Reftab FAQ
What is Reftab used for?
Reftab is an IT asset tracking tool with a per-software-user plan that adds SaaS discovery, license tracking and access reviews. It is free up to 50 assets and suits small IT teams that also need hardware tracking. It suits small IT teams that already need hardware asset tracking and want SaaS tracking in one tool.
Does Reftab have a free plan?
Yes. The Free plan covers up to 50 assets with no time limit. The paid plans each have a 14-day trial.
How much does Reftab cost for 20 users?
The Software Asset Management plan is $9 per tracked software user per year, so 20 tracked users cost $180 per year at the published price. Hardware tracking is a separate $125 per month plan with unlimited users.
Are there long contracts with Reftab?
The pricing page says you can cancel anytime with no commitment or contracts. Formal terms are not published in detail.
About Reftab
- Founded
- 2013.
- Headquarters
- New York, US.
- Employees
- 2-10 (LeadIQ estimate)
Listed in: Business Subscription Tracking Software, SaaS License Management Software
Sources
Every fact on this page comes from Reftab's own pricing, product or documentation pages, G2 and company records, checked on October 24, 2026. Unknown values are left out instead of estimated.