Zoho Projects review (2026): features, pros and cons, pricing
Low-priced project management from Zoho with Gantt, timesheets and budgeting, tied into the wider Zoho suite.
Verdict at a glance
Zoho Projects is a low-priced project tool with Gantt charts, timesheets and budgeting, tied into the wider Zoho suite. It offers workload checks, portfolio dashboards and importers for Microsoft Project, Jira and Basecamp.
Pros
- Feature depth for the price (G2 summaries)
- Drag-and-drop scheduling and task prioritization.
Cons
- Interface and learning curve.
- Support scores lower than some competitors (G2 summaries)
What is Zoho Projects?
Low-priced project management from Zoho with Gantt, timesheets and budgeting, tied into the wider Zoho suite. It is built for small teams already using Zoho apps and budget-conscious teams needing Gantt, timesheets and budgets.
Category: Project Management Software
Zoho Projects key features
| Feature | What we found |
|---|---|
| Task views and planning | List, simple list, Kanban and Gantt with dependencies, critical path and baselines. |
| Workflow automation | Blueprints, business rules, workflow rules, webhooks, SLAs, custom functions; 5,000 runs/month on Premium. |
| Workload and resource management | Workload check while assigning, planned vs actual hours per user. |
| Time tracking and budgets | Manual or timer, approvals, planned vs actual budgets, earned value. |
| Reporting and dashboards | Project and portfolio dashboards; Zoho Analytics with 50+ prebuilt reports. |
| Integrations | 32 listed integrations plus Zapier and Zoho Flow; importers for Microsoft Project, Jira, Basecamp. |
Zoho Projects pricing
Zoho Projects charges per user across Free, Premium, Enterprise and Ultimate. Free allows 3 projects, 5 GB and up to 5 users. Third-party sources list Premium at $4 annual or $5 monthly, Enterprise at $9 or $10 and Ultimate at $14 or $15, and the vendor has not confirmed them. Premium offers unlimited projects and 100 GB, Enterprise adds SSO, custom roles and a sandbox, and Ultimate adds multi-user timesheets. Workflow runs are capped at 50 on Free, 5,000 on Premium, 50,000 on Enterprise and 500,000 on Ultimate. Annual saves over 15% per the vendor, and there is no long-term contract.
| Plan | Price | Unit | Notes |
|---|---|---|---|
| Free | $0 | user | 3 projects, 5 GB, up to 5 users (vendor) |
| Premium | $4 annual / $5 monthly (Capterra/tech.co; not confirmed on vendor page) | user/month | Unlimited projects, 100 GB, time tracking, budgeting |
| Enterprise | $9 annual / $10 monthly (third-party) | user/month | Includes SSO, custom roles, sandbox, 120 GB |
| Ultimate | $14 annual / $15 monthly (third-party) | user/month | Multi-user timesheets, 150 GB min per org |
Prices are from third-party sources (Capterra, tech.co, checked 2026-10-24) and not confirmed on the vendor page. Vendor says annual saves over 15%. 15-day trial.
Who Zoho Projects is best for
Best for
- Small teams already using Zoho apps.
- Budget-conscious teams needing Gantt, timesheets and budgets.
Not ideal for
- Teams wanting a polished interface (G2 summaries cite UI and learning curve)
- Buyers needing SSO on the cheapest plan.
Zoho Projects alternatives
AsanaCross-functional teams that want timelines and unlimited automations from the Starter tier.
ClickUpSmall and mid-size teams that want one flexible tool replacing several apps.
WrikeMid-size teams running cross-functional projects with approvals.
TeamworkAgencies and professional services teams billing client work.
monday.comSmall and mid-size teams that want customizable boards and many automations.
JiraSoftware and IT teams running agile sprints and backlogs.
What Zoho Projects really costs
- Per seat per month
- $4 on Premium (annual, third-party sourced); Enterprise $9 for SSO.
- Billing
- Monthly and annual.
- Annual discount
- Over 15% (vendor); about 20% from third-party figures.
- 20 users per year
- Premium: 20 x $4 x 12 = $960 per year; Enterprise: 20 x $9 x 12 = $2,160 per year (third-party prices)
Add-ons and extras to budget for
- Resources add-on (Enterprise)
- Lite users (Ultimate)
Questions to ask about price
- Is there a minimum number of seats or a minimum annual spend?
- How much can the price rise at renewal, and is the increase capped in the contract?
- Are there one-time costs for implementation, onboarding or data migration?
Is Zoho Projects worth the price?
It is good value for small teams already on Zoho apps and budget-conscious teams that need Gantt, timesheets and budgets. Twenty users on Premium cost about $960 per year at the third-party price. It gets pricier if you need SSO, because that starts at Enterprise, where 20 users come to about $2,160 per year. Teams wanting a polished interface may be disappointed, since reviewers cite the UI and the learning curve.
Worth it if
- Small teams already using Zoho apps.
- Budget-conscious teams needing Gantt, timesheets and budgets.
Look elsewhere if
- Teams wanting a polished interface (G2 summaries cite UI and learning curve)
- Buyers needing SSO on the cheapest plan.
Pricing details most reviews leave out
- Prices are not confirmed on the vendor page; check the live page before quoting.
- SSO appears on Enterprise and above.
- Enterprise includes 10 read-only users, Ultimate 100.
- Workflow runs capped per month: 50 Free, 5,000 Premium, 50,000 Enterprise, 500,000 Ultimate.
- DPA available on request via legal@zohocorp.com (state your data center)
Our verdict on Zoho Projects
Zoho Projects is low-priced project management with Gantt, timesheets and budgeting, tied into the wider Zoho suite. Free covers 3 projects and up to 5 users. Third-party sources list Premium at $4 per user per month billed annually, Enterprise at $9 and Ultimate at $14, though the vendor has not confirmed these on its own page, so check the live page before quoting.
For 20 users, third-party prices give Premium annual at $960 per year and Enterprise at $2,160 per year. The catch is that SSO sits on Enterprise and above, so identity controls cost more than the headline price. Workflow runs are also capped per month. G2 shows 4.3 from about 560 reviews, and reviewers praise the feature depth for the price.
Zoho Projects FAQ
What is Zoho Projects used for?
Zoho Projects is a low-priced project tool with Gantt charts, timesheets and budgeting, tied into the wider Zoho suite. It offers workload checks, portfolio dashboards and importers for Microsoft Project, Jira and Basecamp. It suits small teams already using Zoho apps.
Does Zoho Projects have a free plan?
Yes. Free allows 3 projects, 5 GB and up to 5 users. A 15-day trial is also offered.
How much does Zoho Projects cost for 20 users?
Using third-party prices, Premium annual is 20 x $4 x 12 = $960 per year, and Enterprise annual is 20 x $9 x 12 = $2,160 per year. The vendor has not confirmed these prices.
Which plan includes SSO?
SSO appears on Enterprise and above, so the cheapest paid plan does not include it.
Sources
Every fact on this page comes from Zoho Projects's own pricing, product or documentation pages, G2 and company records, checked on October 24, 2026. Unknown values are left out instead of estimated.